Procurement Specialist

Job Overview

The Procurement Specialist plays a key role in helping City departments obtain the goods and services they need through cost‑effective, transparent, and competitive purchasing processes. This position involves specialized work of considerable difficulty, requiring strong independent judgment, attention to detail, and expertise in public procurement. The Procurement Specialist partners closely with departments across the City, ensuring each purchasing action meets legal requirements, aligns with policy, and delivers the best value to our community.

• Provide respectful, professional, and positive service in all interactions with co‑workers, internal and external customers, community members, and the general public.
• Maintain a positive and productive work environment while ensuring compliance with City, Department, and Division policies, procedures, goals, and objectives.
• Collaborate with departments to develop proper specifications, scope of work, and descriptions for needed commodities or services; determine appropriate solicitation methods and timelines to maximize value.
• Prepare solicitation documents, including Invitations for Bid, Requests for Quotation, Requests for Proposal, Requests for Qualifications, and contracts with standard and specialized terms and conditions.
• Manage procurement processes from project initiation through bidding, contract award, performance monitoring, and close‑out; renew or rebid contracts approaching expiration.
• Conduct solicitations, including hosting pre‑bid meetings, serving as the point of contact for vendor inquiries, performing bid openings, and analyzing bid/proposal responses for compliance and accuracy.
• Review departmental evaluations and recommendations to ensure alignment with Procurement policies.
• Research legal requirements, regulatory guidelines, and procurement best practices; develop compliant plans and recommendations with guidance from the Procurement Manager.
• Review vendor contracts and/or develop City contracts, ensuring inclusion of performance requirements, termination clauses, payment terms, insurance, bonding, prevailing wage provisions, and all necessary attachments.
• Review and approve designated requisitions for policy compliance; process all Purchase Orders. Serve as backup to convert requisitions into purchase orders and distribute them accordingly.
• Administer the Procurement Credit Card (Pro Card) Program, including employee assistance and training.
• Provide guidance and training to staff regarding Procurement Policy, procedures, Pro Card use, and electronic requisition/purchase order processes.
• Serve as backup for surplus property activities, including asset verification, approvals routing, online auctions, communication with end users, coordinating item pickup, and processing documentation.
• Maintain City vehicle title records; obtain titles for newly purchased vehicles and renew all confidential license plates.
• Assist with file management by scanning, routing, and filing documents; administering contracts post‑award; tracking renewals; and seeking guidance on contractual issues.
• Prepare recommendations on bids and contracts for the Procurement Manager.
• Update report data and generate various reports as needed.
• Recommend and implement process improvements to enhance departmental performance.
• Perform all job duties safely and in compliance with City safety policies and procedures.

The City of Wentzville is committed to being an employer of choice, offering prosperous and meaningful career opportunities and flexibility. The City offers excellent benefits, including health, vision, dental; employer‑paid life insurance; long‑term disability; a retirement pension; 13 paid holidays; five personal days; vacation time; sick time; tuition reimbursement; an employee assistance program; a discounted recreation center membership; and much more.

This job posting will remain open until a sufficient number of qualified applicants are received.

• Bachelor’s degree in Public Administration, Management, or related field required. Additional job experience in the field may be considered in…