Search Coordinator - In House Counsel

Search Coordinator - In House Counsel Recruiting

Be among the first 25 applicants.

This range is provided by Major, Lindsey & Africa. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$62,000.00/yr - $66,000.00/yr

The ideal Search Coordinator will provide ongoing, top‑notch assistance to several recruiters / consultants. This role is an integral part of the recruiting process. This is a hybrid role which requires 2 days in the Los Angeles or San Diego office, and 3 days remote.

• Complex Scheduling across all mediums (via video, telephone, in-person) which includes Managing Director interviews with candidates, candidate/client interviews, internal team meetings, and recurring client meetings. Ensure that all parties have information necessary for interviews or meetings and maintain meeting integrity (i.e., rescheduling, tech support etc.)
• Candidate/Client
  
  Experience:
  
  Serve as the face of our organization, communicates clearly with candidates and clients regarding the search process, serve as a key point of contact between MLA/IH and external parties.
• Schedule candidate travel for interviews with the client including flights & hotels using Concur or external websites and reconcile receipts and submit expense reports for candidate reimbursement.

• Document Preparation & Review:
  Prepare, edit, and proof, internal and client deliverables including business development pitch decks, branded resumes, contracts/letters of engagements, position descriptions questionnaires/surveys, client status reports, candidate summaries, candidate reports, and candidate profiles.
• Business Development:
  Draft contracts, company research/client bios and Linked In, pitch decks, Intro letter, client list requests.
• Draft and publish job postings to be listed on MLA and other external websites; maintain the posting throughout the life cycle of the search. Liaise with the corporate research teams to facilitate additional sourcing of candidates for client searches.
• Document, track, and maintain confidential records, including status of client searches, candidate submissions and interviews. Ensure final documents are uploaded to their appropriate records.
• Maintain data integrity in the applicant tracking system such as updating incomplete/duplicate records, candidate moves, updating client contacts, creating needs as necessary etc.
• Own the process for non-solicitation contractual obligations as it relates to placements of candidates and our clients.
• Oversee billing process, which includes reviewing contracts and offer letters, entering placement details to request invoice, sending invoice to client, and closing out placement in applicant tracking system.
• Manage and Organize Marketing and Business Development Lists for the recruiting teams.
• Create and maintain candidate relationship management/account management reports, run internal candidate reports, and maintain client contact records.

• College graduate, preferred.
• 2-4 years of administrative support, project management or related experience.
• Prior experience working with a professional services firm a plus.

• Top notch organizational and prioritization skills.
• Exceptional interpersonal and communication skills (both oral and written);
  Ability to interact professionally with executive level clients and candidates as well as colleagues.
• Self-motivated;
  Ability to work both independently and within a collaborative, “team-oriented” environment.
• Strong attention to detail.
• Very strong Microsoft Office 2016 computer skills:
  Outlook, Word, Excel, Teams and PowerPoint.
• Proficiency with video conferencing technology.
• Maintain MLA Confidentiality:
  Safeguard and keep confidential all information, observations, and viewpoints regarding candidates and client business.
• Demonstrate the utmost professional and ethical conduct.
• The salary range for this position is $54,800 - $82,000, we expect to extend an offer in the range of $62,000 - $66,000.

• Medical insurance
• Vision insurance
• 401(k)
• Tuition assistance

Major, Lindsey & Africa does not discriminate against applicants on the basis of age, sex, race or any other protected characteristic pursuant to applicable state or federal laws. We believe in creating a culture where all of our colleagues can bring their full, authentic selves to work and feel included and positioned for success.

Associate

Full‑time

General Business, Administrative, and Writing/Editing

Staffing and Recruiting and Legal Services