Contract Administrator

Contract Administrator

Company:
Monogram Aerospace Fasteners

Primary

Location:

3423 S Garfield Avenue, Commerce, CA 90040 USA

Workplace Type:
On-site

Employment Type:

Salaried | Full-Time

Function:
Sales

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

The Contract Administrator is responsible for managing and administering moderately complex customer contracts, including government and commercial agreements, in support of aerospace manufacturing programs. This mid-level role serves as a key liaison between internal stakeholders and external customers, ensuring contract compliance, risk mitigation, and timely execution of contractual obligations.

• Review and proofread work completed by colleagues to ensure accuracy and reduce potential errors.
• Utilize the ERP system and Customer Support Portal (CRM) for daily functions.
• Assist with financial audits that require sales documentation.
• Demonstrate strong expertise in DFAR/FAR/ITAR compliance and participate in the annual conference to stay current with regulatory updates.
• Liaison between the customers you manage and Monogram Aerospace Fasteners.
• Review and price large bids for supervisor/management to review to ensure the company meets deadline for bid.
• Communicate changes in delivery date and reason for delay in product shipment to customer and negotiate new delivery dates based on collaboration with Production Control.
• Conduct a thorough review of customer drawings and specifications as contracts are awarded or renewed.
• Collaborate with Quality and/or Engineering departments upon receipt of Notices of Nonconformance to facilitate resolution.
• Maintain in-depth knowledge of product offerings, pricing, delivery schedules, and drop-ship procedures as required.
• Effectively organize, prioritize, and manage workload to meet deadlines and department objectives.
• Lead and participate in meetings with customers and internal teams to discuss issues, updates, and improvements.
• Accurately file and scan documentation, ensuring records are maintained in appropriate digital or physical locations.
• Possess deep expertise in differentiating between OEMs and authorized distributors to inform strategic sourcing and procurement decisions.
• Collaborate with Inside Sales Supervisor or Manager on internal processes of RFQs, sales orders, order confirmations.
• Review and analyze customer contracts to verify alignment with contractual obligations.
• Maintain and update customer accounts to ensure accurate and current information.
• Collaborate with Engineering department and Production planning on new product development.
• Address escalated concerns, inquiries, and complaints with urgency and professionalism.
• Present sales strategies and goals to teams to ensure alignment throughout the department.
• Develop understanding of sales reports, forecasting, and sales performance metrics.
• Collaborate with supervisor to ensure ERP sales procedures (AS9100) and work instructions for customer support portal.
• Perform other duties as assigned.

• Communication Proficiency
• Problem Solving / Analysis
• Business Acumen

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. The employee is occasionally required to sit, climb, or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Specific visual abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

This is a full-time position. Hours of work are generally between 7:00 am – 4:00 pm Monday to Friday. Occasional overtime may be required.

Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected.

5+ years of experience in the administration of commercial contracts. Preferred bachelor’s degree in business administration. Required to be on-site 5 days at the Commerce, CA location.

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