Enrollment Management Operations Coordinator

Enrollment Management Operations Coordinator

California State University Channel Islands | Posted Mar 6 | Full-time | California | Negotiable | Unknown

• Events:
  Plans, implements, and assesses events and activities including but not limited to Admitted Dolphin Day, Campus Preview Days, regional admission and scholarship receptions, and events for specific student populations and families/supporters. Provides coordination and support for events including planning, scheduling, logistics, and coordination with internal and external stakeholders, such as faculty, staff, students, and alumni, and scheduling event staffing. Schedules the off-campus facilities for events and programs including campus visits, conferences, workshops, receptions, community events, and other special programming.
  
  Acts as a liaison between the event organizer(s) and the service providers for on-campus departments and outside vendors. Assists with cross-department communication of plans for events in collaboration with Directors of Enrollment Management. Establishes frameworks, timelines and success metrics for events including room design, parking, audiovisual, technical needs, etc. Tracks and reports on event attendance and engagement in relation to application, confirmation and yield.
  
  Develops, tracks, reconciles, and provides recommendations of budgets for each corresponding event. Keeps track of new trends in event planning and innovative promotional materials. Serves as the functional lead for Enrollment Management's use of campus space and event management systems, ensuring data integrity and adherence to campus procedures.

• Operations:
  Serves as the primary analyst for EM operational and fiscal initiatives. Provides financial analysis and strategic budget support for EM programs, services, and initiatives. Works with EM leadership to develop and manage budgets, including general fund allocations; prepares budget proposals, financial reports, quarterly reviews, and year-end projections; and submits annual budget upload data. Produces expense and payroll reports, ensures accurate payroll coding, and processes funding adjustments.
  
  Analyzes monthly, quarterly, and annual budget statements; develops financial scenarios for new or evolving programs; and contributes fiscal data to strategic plans and annual reports. Advises leadership and staff on budget policies, processes, and financial compliance. May support routine fiscal transactions, including accounts payable and travel expenses. Develops and monitors program budgets and EM promotional item inventory. Provides consultative support to EM colleagues on unit-wide initiatives.
  
  Establishes and chairs event working groups to facilitate signature enrollment events. Develops, analyzes, and implements event attendees' satisfaction evaluation process to continually assess processes and procedures. Makes recommendations and submits budget requests for maintenance, replacement, and acquisition of inventory. Directs the work of student assistants supporting EM events. Responsible for executing facilities use agreements. Supports special projects and initiatives as needed.
  
  Works independently and in a team on projects and provides back-up support to EM Marketing & Visitor Experience staff.

• Performs other related duties as assigned.

• Required Qualifications
  :
  General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. A bachelor’s degree and/or equivalent training and experience involving study, analysis, and evaluation leading to policy, procedure, or program development or improvement.

• Preferred Qualifications
  :
• Education: Bachelor’s degree preferred.
• Experience: At least five years providing progressively responsible administrative and logistical support in an executive office setting; higher education office experience strongly preferred.
• Other Knowledge/
  
  Skills:
  
  Proven ability to manage highly sensitive information and multiple complex projects; strong judgment, independence, teamwork, and customer service; excellent written and verbal communication; advanced English grammar; proficiency with People Soft and Microsoft Office; ability to lift 20+ pounds; some travel and flexible scheduling during events.

• A background check (including criminal records) must be completed satisfactorily before any candidate can be offered a position. The position is a mandated reporter under the California Child Abuse and Neglect Reporting Act and compliance with CSU Executive Order 1083 is required as a condition of employment.

• Other: Please note:
  California State University, Channel Islands is not sponsoring H-1B visas for staff or management positions at this time. Applicants must be authorized to work in the United States.

• Hiring Range: $6,200 - $7,066 per month
• To apply: (Use the "Apply for this Job" box below)./555586