Executive Assistant

Position: EXECUTIVE ASSISTANT
Location: Kansas City

My name is Nick Davis and I am with Instant Serve LLC. We're currently recruiting for a role that we think would be a great fit for someone with your skills and experience. Would you be open to learning more about this? I have included a brief job description below to help you better understand the qualifications we are looking for:

Our company places a high value on employee referrals, and we are willing to offer a generous referral bonus to anyone who successfully recommends a candidate that we end up hiring. If you know of anyone who you believe would be a great fit for this role, I would greatly appreciate it if you could provide a recommendation.

Job Title - Executive Assistant

Location
- Kansas City, Mo

Pay range:
According to experience Annually +Bonus and Benefits

Jon Type - Full Time Permanent



Job Description
Essential Duties and Responsibilities:

• Manage and coordinate complex and efficient scheduling and calendars for executives
• Provide time efficient calendar for CEO, CFO and CTO with necessary details for travel and meetings. Meeting folders prepared for meetings. Ensure timely arrival at meetings.
• Answer and respond to phone calls, e-mail, etc. and communicate critical messages and information to executives in a timely, concise, and clear manner
• Screen and manage calls and visitors to executives, diverting to other staff as appropriate
• Draft, review, and distribute communications on behalf of executives as requested
• Organize and prepare for meetings, including drafting agendas, presentations, and other types of documents; we well as gathering relevant materials and arranging meeting logistics
• Record meeting minutes and provide clear and concise transcripts of Senior Management and Board of Directors meetings
• Arrange executive travel and logistics including accommodations, transportation, and meals
• Arrange Senior Management Team group travel, including accommodations, transportation, and meals
• As needed, arrange travel for visitors, including accommodations, transportation, and meals
• Maintain organized files ensuring quick turnaround on accessibility and deliverability of critical information
• Maintain strict confidentiality of all sensitive and business-critical information
• Serve as administrative liaison between Client. and German parent organization
• Maintain organizational directories etc. as requested.
• Manage birthday and anniversary cards for associates.
• Maintain open, effective, and courteous communication between CEO office, direct reports and other areas of client Maintain a good working relationship with all Senior Management Team.
• Assist in development and the final preparation of PowerPoint presentations
• Assist in development and the final preparation of communication documents
• Assist in development and preparation of data (Excel) for presentations

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

High school diploma or equivalent; and minimum of five years of experience directly supporting corporate executives; or equivalent combination experience and education.

Required Knowledge, Skills, & Abilities:

• Exceptional attention to detail
• Strong written and verbal communication
• Strong time management skills with ability to prioritize, organize, and execute multiple tasks and projects with conflicting deadlines
• Strong ability to read, analyze, and comprehend general business documents
• Strong ability to write reports and business correspondence, prepare spreadsheets and graphs, and draft presentations
• Highly proficient in MS Office with advanced skills in Word, Excel, and Power Point

Work Environment:

The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

The physical demands described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The associate must be able to lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. While performing the duties of this job, the associate is regularly required to talk or hear. The associate is frequently required to sit. The associate is occasionally required to stand; walk;

use hands to finger, handle or feel; reach with hands and arms and stoop, kneel, crouch, or crawl.