Administrative Assistant CW Food Ops

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world‑class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad‑supported streaming service.

We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, Dream Works Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry‑leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood.

NBCUniversal is a subsidiary of Comcast Corporation.

The Administrative Assistant for the CW Food department is responsible for providing overall administrative support to the CW Food Directors and Management team.

• Manage complex schedules and coordinate meetings with internal and external parties utilizing multiple calendars.
• Determine importance of meeting requests and schedule accordingly.
• Handle heavy call volume and act as backup for senior leadership area administrative assistants as necessary.
• Perform basic administrative tasks such as photocopying and filing, maintain proper record‑keeping and filing system for all work, and order and manage office supplies/inventory for the team.
• Distribute department mail; maintain department calendar and attendance records.
• Compose and type routine e‑mail and other correspondence.
• Coordinate travel schedules and arrangements, collect required travel documentation, prepare and process expense reports ensuring adherence to established travel policy guidelines, and ensure the timely processing of expenses using the latest T&E electronic process for payment to corporate credit cards.
• Provide administrative support for various projects, including preparing PowerPoint and other presentation materials as requested by management.
• Maintain contact lists and meeting attendee email groups.
• Coordinate staff meetings, employee functions, conferences and client meetings as necessary, and coordinate visitor requests with parking and security.
• Assist in new hire onboarding ( generation, name plates, desk set‑up, etc.).
• Coordinate maintenance of office equipment with appropriate vendors.
• Maintain general suite order and cleanliness.
• Perform other related duties as requested by management.

• High School Diploma/GED and minimum of 2 years of experience in an Administrative Assistant capacity in increasingly responsible roles.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Knowledge of all basic office equipment required.
• Must be willing to work in Universal City, CA.
• Must have unrestricted work authorization to work in the United Statesli>
• Must be 18+ years or older.

• Previous experience supporting a senior executive strongly preferred.
• Excellent organizational, verbal, and written communication skills.
• Demonstrated ability to work with all levels of employees and management, and willingness to give assistance to co‑workers in other areas; strong team player.
• Pleasant, professional attitude and personality.
• Strong time‑management skills and the ability to work independently under pressure and meet tight deadlines; ability to multi‑task and be flexible is essential.
• Ability to work with and maintain confidential information.
• Self‑starter with ability to follow through with minimal supervision.

• Required on‑site:
  This position is required to be performed full‑time from an NBCUniversal‑designated worksite.

This position is eligible for company‑sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Salary range:…