Secretary​/Bookkeeper - Chamois, MO

Description

Most Pure Heart of Mary Church in Chamois, MO has an opening for a Secretary/Bookkeeper. This is a part-time position at 16 hours per week.

All interested persons should complete the application and contact the Executive Director of Human Resources, Cheryl Hertfelder, hrdir, and the Pastor, Fr. David Means, dmeans.

Essential Duties & Responsibilities

• Greets visitors to the office in a professional and friendly manner
• Responds to mail, emails, voicemails and telephone calls
• Assists other staff members when time, energy and skill permit
• Maintains accurate records and takes minutes of meetings as directed by pastor
• Serves as secretary to the pastor
• Performs all payroll activities including onboarding employees, employee data maintenance, time & labor, vacation and sick accrual and processes payroll
• Attends parish meetings as required and takes minutes
• Keeps vital statistics for the parish
• Keeps pastor informed of vital concerns within the parish
• Creates a weekly bulletin
• Schedules Eucharistic ministers
• Clips and files all newspaper ads and articles concerning the parish
• Maintains positive relationship with parish council members and other volunteers
• Maintains a reasonable inventory of church supplies
• Handles routine questions about policies
• Preparation of payroll, associated taxes and reports
• Prepare bank deposits and records receipts
• Prepare vouchers, including coding and payment of outstanding invoices
• Reconciles parish, school and cemetery books, if applicable
• Prepares financial statements as requested
• Attends parish finance council meetings, as requested
• Maintains tuition and school accounts, if applicable
• Performs other duties as assigned

Job Qualifications

• Computer and organizational skills
• Intermediate knowledge of Microsoft Word and Microsoft Excel
• 3 – 5 years previous training or experience as a bookkeeper
• Ability to maintain confidentiality
• Intermediate and accurate mathematical skills