Production Drafting Administrative Assistant

Client: Manufacturing Company
Location: City of Industry
Position: Direct Hire
Shift: Monday – Friday from 7:00am – 3:30pm
Salary: $21 – $25/hour (Depending on experience)

Duties for this position include, but are not limited to:

• Serve as an administrative support resource for the Drafting Department and act as point of communication for drafting activity, job status, and order processing.
• Track drafting job progress, monitor order status updates, and communicate timelines to drafters, group leaders, and the Drafting Manager.
• Maintain and organize the department’s job reference files, including pulling, scanning, uploading, and archiving files as requested.
• Update and manage the department’s database of job completion status for drafting orders.
• Assist with monitoring and maintaining drafting specific office supplies, coordinating purchasing as needed.
• Assist with data entry and record keeping of trailer orders and drafting documentation.
• Communicate with group leaders and drafters to determine the status of jobs in progress.
• Assist with daily scanning, filing, and digital distribution of job packets to factories.
• Communicate with the Sales department to obtain missing information, clarify order details, or resolve discrepancies.
• Other duties as assigned.

Ideal candidates should possess the following skills/qualifications demonstrated through previous work experience:

• At least two years of office/administrative experience required.
• High school diploma or equivalent required. Additional education and certifications preferred.
• Ability to take initiative, accept responsibility, work independently, and follow directions.
• Complete tasks in an efficient and timely manner.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Word, Excel and Outlook.