Office Receptionist

Job Summary

We’re hiring for an Office Receptionist for a venture capital firm at their MBFC office. You’ll be the face of the company and the first person people meet when they walk through the door. You’re expected to carry yourself with confidence and professionalism, setting the tone for every interaction.

This hands‑on role supports a fast‑moving investment team by managing day-to-day operations
, coordinating with stakeholders, and ensuring the office runs smoothly.
Five days onsite position within a lean team, with high exposure to investors and founders.

• Greet and welcome guests, directing them to the appropriate person or office.
• Answer, screen, and forward calls, taking accurate messages.
• Manage incoming mail and deliveries, sorting them into client folders and addressing priority items.
• Coordinate office meals (breakfast, lunch, pantry items) and ensure meeting rooms are catered.
• Manage calendars, schedule meetings, and arrange travel accommodations and vouchers.
• Maintain office security by monitoring the logbook, issuing badges, and controlling reception desk access.
• Oversee office upkeep by liaising with cleaners and maintaining a tidy, well‑stocked reception area.
• Manage calendars, schedule meetings, and arrange travel accommodations.
• Maintain office expense records, order supplies, and perform clerical duties like filing and transcribing.

• Proven work experience as a Receptionist, Front Office Representative, or similar role.
• Proficiency in Microsoft Office Suite and hands‑on experience with standard office equipment.
• Excellent organisational, multitasking, and time‑management skills with the ability to prioritise.
• Professional attitude and appearance with solid written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Strong customer service attitude and a focus on detail.

Only shortlisted candidates will be contacted.