Business admin support executive; Japanese-English

Job Summary

We are seeking a proactive and adaptable Japanese–English bilingual professional to support our Singapore office and assist in cross-border coordination and new business initiatives. This contract role involves delivering administrative excellence, supporting the BONDO (bonsai) business, and enabling smooth execution of new business start-ups in a dynamic environment.

• Manage and execute general office administrative operations to ensure efficient daily workflows
• Coordinate with vendors, suppliers, and service providers to secure timely delivery of goods and services
• Maintain accurate documentation, filing systems, and internal reports to support operational transparency
• Collaborate with management to track and follow up on operational tasks and projects
• Facilitate communication and coordination with Japanese partners and suppliers, primarily through verbal interactions, to support the BONDO bonsai business
• Organize and support event preparation, logistics, and client engagement activities related to bonsai projects
• Track and document inventory levels to maintain accurate stock records for bonsai-related materials
• Assist in the execution and management of bonsai business projects and activities to meet client and partner expectations
• Support coordination and administrative tasks for small‑scale new business initiatives, including documentation, vendor liaison, and scheduling
• Conduct research and perform follow‑up activities to inform and advance new business ventures
• Monitor project timelines and ensure the smooth execution of start‑up activities within set deadlines
• Liaise effectively with the Cebu office and other overseas entities to facilitate cross‑border communications and operational follow‑ups
• Consolidate basic reports and updates for management to support informed decision‑making
• Provide flexible and responsive executive support to management, adapting to evolving business needs and priorities

• Fluent spoken proficiency in Japanese and English to enable effective communication with partners and internal teams

• Diploma or Bachelor’s degree preferred
• 2–5 years of experience in administration, coordination, or business support roles demonstrating organizational and multitasking skills
• Experience working within a Japanese business environment is advantageous
• Interest in start‑ups, art, culture, or cross‑border business is beneficial

Employment

Terms:

Contract position (6–12 months, renewable based on performance and business needs) with performance-based renewal and potential long-term opportunity