Executive Assistant

Overview

The Office of the Senior Vice President for USC Communications is seeking an Executive Assistant to join the team. This role provides high‑level administrative and operational support to the Senior Vice President (SVP) and/or leadership team and helps ensure the office runs smoothly day to day. The ideal candidate will bring strong judgment, attention to detail, discretion with confidential information, and the ability to manage multiple priorities in a fast‑paced environment with frequently changing demands.

The Executive Assistant is responsible for coordinating electronic information systems, supporting office purchases and approvals, and helping oversee the maintenance of office equipment and facilities. This position also helps ensure the office remains in compliance with university policies and procedures and stays current on any updates or changes. In addition, the Executive Assistant may review office processes, prepare reports, and offer recommendations to improve overall efficiency and effectiveness.

The selected candidate will be expected to establish and maintain contact with senior leaders, faculty, and/or staff who work closely with the SVP for USC Communications. This role also supports the progress of department programs and projects and provides updates on key goals and deliverables. The Executive Assistant must be highly responsive, adaptable, and able to anticipate needs by understanding priorities and planning logistics from the leader’s perspective.

The Executive Assistant may also manage special department projects on behalf of the SVP.

This position will be fully onsite at the University Park Campus, 5 days a week.

• Project management and/or supervision of part‑time, resource and temporary workers
• Overseeing digital information systems
• Managing procurement and/or acquisitions
• Coordinating the maintenance and repair of office equipment and facilities
• Ensuring the department’s conformity to university policies and procedures
• Handling sensitive and confidential information with discretion
• Resolving complex departmental problems
• Report preparation, including conclusions and recommendations
• Research on behalf of the key executive(s)
• Coordinating daily schedules and calendaring activities
• Travel arrangements as required
• Performing other related responsibilities as requested and when necessary. The university reserves the right to add or change duties at any time.

• Bachelor’s degree
• Five (5) years of experience within related administrative functions
• Experience in supervising administrative operations of multi‑faced department
• Strong organizational skills to address, prioritize and coordinate multiple problems and activities concurrently

• Seven (7) years of experience within related administrative functions

Resume and cover letter required (may be submitted as one attachment). The annual base salary range for this position is $89,350–$92,000. When extending an offer of employment, the University of Southern California considers factors such as scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer alignment, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

USC provides benefits‑eligible employees with a broad range of benefits and perks to help protect health, wealth, and future as part of the overall compensation package.

Minimum Education:

Bachelor's degree, combined experience/education as substitute for minimum education.

Minimum Experience:

5 years. Minimum Field of Expertise:
Experience in supervising administrative operations of multi‑faced department.

The University of Southern California is an Equal Opportunity Employer.