Payroll Tech

Payroll Technician I

Job #: 554968

Close Date
:
March 5, 2026

Location
:
Humboldt

Work type
:
Staff

At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands‑on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.

Cal Poly Humboldt is proud to have more than 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs — all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands‑on learning, inspired teaching, ground‑breaking research, and thought‑provoking creative activity happen daily at Humboldt.

Finding a better future is a task for the bold and open, the down‑to‑earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.

Incumbent initiates, processes and completes routine payroll and related personnel transaction documents for specific categories of Cal Poly Humboldt employees. Incumbent ensures that all information on these transaction documents are accurate and conform to all relevant regulations. Incumbent provides information and assistance on payroll processing matters to faculty, staff, student and auxiliary employees.

Responsible for processing all student classified payroll. This includes adherence to all state, CSU and union established policies and procedures. This task handles the entire cycle from the management of appointment documents within Content, dual keying of onboarding documents collected via Human Resources. Double checking that all required documentation has been obtained and is valid for employee status. Reviews and audits all‑time entry on a monthly basis, contacting department coordinators when there are errors and following through until a resolve is reached.

Completes the life cycle of the payment from entry to upload to payment reconciliation and delivery of warrants to the cashiering office for distribution. Monitor hours worked by students in compliance with regulation that students not exceed 20 hours of work a week while classes are in session.

Responsible for coordinating with Payroll Tech II in the review and appointing of all contractual data pushed to payroll via Academic Personnel Services (APS) for the Teaching Assistant and Graduate Assistant academic student employees. This includes adherence to all state, CSU and union established policies and procedures in regard to these two classes of employees. Completes the life cycle of the payment from entry to upload to payment reconciliation and delivery of warrants to the cashiering office for distribution.

This position is the primary processor for all onboarding documents collected from Human Resources. This includes SPARS, EARS both new and updated, EIF’s, I‑9 documents. Will flag for the initial check of all non‑resident onboarding documentation to be passed for more detailed inspection to the SR payroll technician III for full tax analysis. Information must be entered and maintained in three distinct programs.

Content document manager, People Soft HRIS system and PIMS, the State Controller’s Office official system of record. In addition, this position is the main processor for all direct deposit initiation and changes. Keeping up to date with the most current fraud protection policies and procedures outlined by both the CSU, SCO and campus IT security.

This position will work closely with Student Financial Services for the initial set up, change, termination, refund and collection of retro automatic Parking Deductions per union and campus regulations. In addition,…