Administrative Assistant - Receptionist

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Full Time Cypress, CA, US

Scientific Applications & Research Associates, Inc. (SARA) is a world-class Defense Research and Development enterprise, with a charter to create new and emerging technology innovations in support of Commercial & Government organizations. We have expertise in RF, EMP, Pulsed Power, Acoustics and Threat Warning Systems, and we prioritize partnering with our customers to address real-world problems with cost-effective solutions… that work.

SARA is looking for a remarkably talented, motivated, and experienced Administrative Assistant - Reception to support activities out of our Cypress, CA location. The candidate will have the opportunity to grow and learn with talented engineers, physicists, and technicians on long-standing programs and new programs supporting our customers.

The Administrative Assistant – Reception will perform day-to-day administrative tasks and provide administrative support services to assigned work groups within SARA. They will perform a variety of duties, including purchasing, shipping, receiving, and recordkeeping. All duties executed in accordance with all company guidelines and applicable federal, state, and local regulations.

Core Responsibilities:

• Greet and check-in visitors according to visitor protocols
• Answer incoming phone calls, route calls appropriately or take messages, and assist callers as required
• Mail and check distribution, shipping and receiving (delivering received packages throughout the office)
• Escorting guests as required around the office
• Provide administrative support to division leadership on project-based work; performing general clerical duties including, but not limited to document creation, photocopying, scanning, faxing, and filing
• Assist with division sponsored events and hosting guests to include set up, coordination of catering, sign postings, etc.
• Assist with purchase requisitions as needed
• Maintain adequate inventories of office and breakroom supplies as needed
• Keep supply closet stocked
• Keep break area organized and stocked
• Perform other duties and projects as assigned

Requirements:

• High School Diploma or equivalent
• 0 - 4 years of administrative or reception experience, or other relevant experience
• High level of proficiency in Microsoft Office applications
• Ability to perform multiple tasks and meet critical deadlines while maintaining accuracy and quality
• Ability to organize, prioritize and allocate workload for optimum efficiency
• Welcoming personality
• Ability to communicate both verbally and in writing, and to interact effectively with all levels within the organization
• US Citizen with the ability to obtain and maintain DoD security clearance
• May require light to moderate physical effort, involving frequent sitting and use of hands while performing duties, some standing and walking, keyboarding, reading from computer screens and hard copy, writing and listening to other people, carrying or lifting up to 45 pounds
• Working environment is indoor, moderately quiet, reasonably clean, well-lit, and well-ventilated

SARA offers a competitive benefits package to include:

• Medical, dental, vision, disability and life insurance; and other supplemental programs
• Discretionary Employee bonuses
• 401(k) match/profit sharing
• Employee Stock Ownership Plan (ESOP)

Pay Range

Salary at SARA is determined by various factors, including but not limited to location, the individual’s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $17 to $22 (hourly USD). The estimate displayed represents the typical salary range for this position and is just one component of SARA’s total compensation package for employees.

Positions are on-site, unless indicated otherwise.

SARA is an equal employment opportunity employer.