Facilities​/Fleet and Projects Coordinator I​/II - SMCL

Facilities / Fleet and Projects Coordinator I/II - SMCL

County of San Mateo | Posted Feb 23, 2026 | Part‑time | San Mateo County | Entry (0–2 yrs)

San Mateo County Libraries is seeking two highly motivated candidates for the positions of Facilities / Fleet and Projects Coordinator I/II. The role will support our Facilities, Fleet, and Projects Division under the direction of the Division Manager. We are looking for collaborative, detail‑oriented professionals who thrive in a dynamic, service‑driven environment and enjoy improving systems, coordinating complex work behind the scenes, and supporting welcoming public spaces and outreach vehicles.

Working under the direction of the Facilities, Fleet, and Projects Division Manager, this Program Coordinator will coordinate facilities, fleet, and project‑related workflows, maintain tracking systems and documentation, support vendor and County partner coordination, and prepare summaries and reports that inform planning and decision‑making across 13 community library locations and administrative sites.

At San Mateo County Libraries, our mission is to build meaningful connections and inspire lifelong curiosity. We believe libraries are more than buildings—they are places of belonging, connection, growth, access, compassion, and creativity. Our work is guided by a deep commitment to serving our diverse communities and creating inclusive experiences for all. We serve the cities of Atherton, Belmont, Brisbane, East Palo Alto, Foster City, Half Moon Bay, Millbrae, Pacifica, Portola Valley, San Carlos, Woodside, and the unincorporated areas of San Mateo County.

To learn more about who we are and what we do, visit www.smcl.org
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• Coordinate and track facilities, fleet, inventory, and project‑related requests from intake through completion.
• Maintain accurate logs, records, dashboards, and tracking tools that support the Division’s daily operations and long‑term planning.
• Coordinate communication, scheduling, and documentation with library staff, County Facilities, Fleet Management, Purchasing, Risk Management, vendors, and consultants.
• Support facilities, fleet, and furniture assessment workflows by coordinating timelines, gathering documentation, and preparing summaries for review.
• Maintain project files, service records, contracts, amendments, delivery documentation, and closeout materials.
• Support procurement‑related administrative processes by coordinating quotes, tracking orders and deliveries, and maintaining records.
• Maintain inventory and asset tracking systems; coordinate surplus documentation and reconciliation with Finance and Purchasing.
• Support fleet administration by coordinating service scheduling, tracking usage, and maintaining fleet‑related records.
• Prepare narrative and statistical reports, summaries, and dashboards related to operational activity and trends.
• Document and help improve administrative workflows, templates, and procedures to increase consistency and efficiency.
• Coordinate meetings, walkthroughs, and follow‑up actions; disseminate information to appropriate stakeholders.
• Perform related duties as assigned.

Education and Experience:

• Program Coordinator I:
  Bachelor’s degree in public or business administration, management, or a related field and two years of professional‑level analytical and administrative experience in a community‑related setting.
• Program Coordinator II:
  Bachelor’s degree in public or business administration, management, or a related field and four years of professional‑level analytical and administrative experience in a community‑related setting.

Knowledge of:

• Principles and practices of the program area/option to which assigned.
• Customer/client relations.
• Volunteer coordination (if applicable).
• Technical procedures and requirements of the program area/option to which assigned.
• Applicable federal, state, and local laws, rules, and regulations, and County and program policies and guidelines governing the program area/option to which assigned.
• Administrative and programmatic research and analysis.
• Computer applications related to the work.
• Office administrative practices and…