Executive Assistant To Director

Overview

Position Title:

Executive Assistant;

Employment Type:

Full-Time;

Location:

New Delhi;

Reports To:

Director

• Calendar and Schedule Management:
  Manage and prioritize complex calendars, schedule meetings and appointments, coordinate logistics across multiple time zones, and ensure the executive is well-prepared for all engagements.
• Communication & Correspondence:
  Act as the primary point of contact and gatekeeper. Screen calls, answer/screen emails, draft professional correspondence (memos, letters, reports), and manage information flow on behalf of the Director.
• Travel and Events Coordination:
  Plan and orchestrate detailed domestic and international travel itineraries, including booking flights, accommodations, and transportation. Coordinate corporate events, meetings, and offsite gatherings.
• Document and Information Management:
  Prepare and format reports, presentations (PowerPoint), and other corporate documents. Implement and maintain efficient electronic and paper filing systems, ensuring all sensitive information is handled with the utmost confidentiality.
• Meeting Support:
  Attend meetings, accurately record meeting minutes, track action items, and ensure timely follow-up on deliverables.
• Financial & Administrative Support:
  Process expense reports, manage invoices, assist with budget tracking, order office supplies, and oversee general office administration tasks.
• Project Assistance:
  Support special projects and initiatives, conduct research, compile data analysis, and assist with cross-departmental coordination.

• Proven experience (typically 2+ years) as an Executive Assistant or in a similar administrative role reporting directly to Directors.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with modern productivity/collaboration tools (e.g., Google Workspace, Slack).
• Exceptional organizational, time-management, and problem-solving skills with meticulous attention to detail.
• Excellent written and verbal communication skills.
• The candidate must have hands-on experience working with AI tools.
• High degree of professionalism and demonstrated ability to maintain strict confidentiality and exercise sound judgment.
• Ability to work independently, manage multiple concurrent projects, and adapt to changing priorities in a fast-paced environment.

• Associate's or Bachelor's degree in Business Administration or a related field.
• Preferred Experience in the Textile Industry sector.