Legal Assistant

Location: California

## Description Legal Assistant + Office Coordinator  DeWitt's Mequon office seeks a full-time legal assistant + office coordinator to support a busy Trusts and Estates Lawyer. Ideal candidates for this position will have prior law firm experience, an outgoing personality, and the ability to interact with clients in a positive, professional manner. This is a fun position for someone who can work independently and has strong communication skills.

Key Responsibilities:

* Prepare, proofread, format, revise, and manage legal correspondence and documents using our document management system.
* Handle document reproduction tasks, including printing, scanning, copying, and maintaining client files.
* Support client billing processes, including time entry, proofreading, and sending invoices.
* Communicate with clients and team members via email and regular mail to resolve questions and coordinate information.
* Provide administrative support to one attorney, including scheduling and expense reporting.
* Conduct conflict checks and open new client/matter files in the time and billing system.
* Assist with client invoicing tasks, including expense management and disseminating invoices to clients.
* Function as the reception and office coordinator by answering phones, greeting clients, managing office supplies, and facilities needs.## Qualifications# Qualifications and Education Requirements* #

Education:

Associate degree, High School Diploma, GED Equivalent, or industry-specific certifications.# Required Skills
* Organization and Multitasking:
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
* Attention to Detail:
Ensuring precision in proofreading documents, filing, and meeting deadlines.
* Communication

Skills:

Strong written and verbal communication skills for interacting with attorneys, clients, and external parties.
* Legal Knowledge:
Familiarity with legal terminology, court systems, and document requirements.
* Technical Proficiency:
Proficiency in using Microsoft Office Suite, legal tools (e.g., case management systems, e-filing platforms, document management systems), and office equipment.
* Professionalism:
Maintain discretion and confidentiality when dealing with sensitive client and case information.
* Problem-Solving:
Ability to anticipate attorneys’ needs and proactively address issues.
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