Operations Support Assistant

Job Title:

Operations Support Assistant

Reports To:

Executive Director
Status:
Part-Time, Contract

• 10–15 hours per week, flexible hours, (closer to 15 hours during fundraising seasons and special events)
• $20 per hour

The Operations Support Assistant plays a vital behind-the-scenes role in ensuring Magdalene House OKC operates smoothly, safely, and compassionately each day. This position supports program leadership through routine administrative tasks, residential house management, hands-on assistance with resident needs, and support of fundraising efforts — while also helping share the story and impact of Magdalene House OKC through social media and communications.

• Answering emails and monitoring the general info email account
• Maintaining resident and program files
• Data entry and basic record keeping
• Preparing forms, reports, and correspondence
• Ordering and tracking office and program supplies
• Support Program Director with daily operational needs and documentation

• Assist in overseeing daily management of the residential home
• Conduct routine room checks in coordination with program management
• Help maintain a structured, organized living environment that supports accountability and recovery
• Monitor shared spaces and report maintenance, safety, or supply needs
• Support resident move-ins and move-outs

• Organize and manage resident supplies, donated goods, and household inventory
• Provide general resident assistance in alignment with program policies

• Assist in managing Magdalene House OKC’s social media platforms (Facebook & Instagram)
• Create and schedule regular posts highlighting program updates, events, and impact stories
• Assist with compiling and distributing the monthly newsletter
• Help capture photos and content (in accordance with confidentiality guidelines)

• Assist with planning, setup, execution, and breakdown of special events and fundraisers
• Help prepare donor materials, packets, signage, and guest resources
• Support thank-you communications and event follow-up

• High school diploma or equivalent required;
  Bachelor’s degree or nonprofit experience preferred
• Strong organizational, communication, and time-management skills
• Compassionate, dependable, and professional demeanor
• Comfortable working in a mission-driven, residential environment
• Basic computer and social media skills
• Ability to maintain confidentiality and healthy boundaries