Property Manager Administrator - onsite CA

Property Manager Administrator - ASAP onsite CA

Location: Menlo, CA – full‑time, on‑site.

Hours:

8:00 AM – 5:00 PM. Immediate start. No relocation.

We are looking for an organized, detail‑loving professional to support a busy Asset Management team for a growing property management company. In this role you will be the go‑to person ensuring the office runs smoothly while supporting leasing, accounting, tenant relations, and day‑to‑day operations.

$33.00 /hr – $36.00 /hr

• Manage heavy calendars, reports, invoices, and files
• Coordinate vendors and tenant communications, and help ensure work orders, budgets, and CAM processes stay on track
• Yardi and SharePoint are highly preferred
• Partner with property teams to support tenant events, move‑ins/outs, insurance tracking, and customer service requests – while bringing a positive, professional presence to the office
• Keep the office humming by managing mail, supplies, equipment, kitchen needs, cleaning coordination, and lunch services
• Support leasing, marketing, design, and investor activities with top‑notch administrative coordination
• Send out monthly Asset Management calendars and ensure no meeting or deadline falls through the cracks
• Maintain and organize files across SharePoint, Yardi, and property records (leases, vendors, CAM accounting, contracts, correspondence, etc.)
• Pull reports, track open purchase orders and work orders, and help prepare for staff meetings
• Assist with invoice processing in Yardi and follow up on discrepancies to keep everything accurate and on time
• Serve as a liaison with engineering, security, janitorial, and parking teams to track work orders and service requests
• Track certificates of insurance, incident reports, permits, and compliance calendars
• Support the team with reports, follow‑ups, and excellent customer service every day

The ideal candidate is a self‑starter with strong organizational skills, excellent communication, solid Excel and office software experience, and a minimum of 2 years in a professional office environment. Accounting experience is required; commercial property management or multi‑building campus experience is a plus.

Help set a culture crew liaison, plan fun team activities and events, and be the friendly first face visitors see. Personality is key; cross‑collaboration with all departments and employees is essential.

Mid‑Senior level

Full‑time