Administrative Assistant

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service.

We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, Dream Works Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood.

NBCUniversal is a subsidiary of Comcast Corporation. Visit  for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Assists with administrative and clerical processes in support of the Food Operations team. Includes both routine and non-routine administrative assignments in support of the efficient operation of the overall Department.

• Provides comprehensive administrative support and performs clerical duties for food operation leaders, including calendar management, meeting coordination, email correspondence, expense reports, travel arrangements, office supplies and ordering, and routine correspondence.
• Prepare, format, and distribute routine correspondence, reports, presentations, and departmental communications
• Assists with processing purchase orders, and invoice payment processing.
• Analyzes, compiles, updates and maintains department reports on spreadsheets, Word, and databases. Refers project data/information to the appropriate parties.
• Schedules and coordinates meetings, project meetings and/or conference calls with internal and external clients and vendors. Distribute meeting minutes, initiates and follows-up with action items and Project Management.
• Maintains and archive electronic and hard-copy department files
• Processes project security clearances, reprographic and express delivery orders, office supply and maintenance orders. Assists office manager when needed.
• Order and manage office supplies/inventory for Food Operation team. Coordinate maintenance of office equipment with appropriate vendors.
• Supports basic tracking of administrative expenses and expenditures, ensuring documentation accuracy.
• Assists, tracks and maintains Management Food Serv Safe and Alcohol Beverage Control certification status.
• Manages and coordinates onboarding logistics for new management members, including onboarding plan, equipment requests, system access and workspace readiness.
• Manages and communicates food operations master calendar, seasonal programs and key project milestones.
• Manages Team Member meal/snack vouchers, Team Member of the Month and Achievers programs
• Maintain general suite order and cleanliness. Ensure department office environment is maintained professionally and aesthetically to receive visitors.
• Exercise professionalism, discretion, and confidentiality in handling sensitive information.
• Performs other administrative duties and special projects as assigned to support overall departmental efficiency.

• High School Diploma/GED and a minimum 2-3 years of work experience supporting a team in an administrative capacity.
• Proven experience managing multiple calendars, processing expenses, planning meetings/activities and coordinating travels.
• Familiarity with Microsoft Access or equivalent database programs
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• Strong written and verbal communication skills; ability to interact professionally and respectfully across all business levels.
• Must be able to work independently with solution-oriented mindset and strong guest service focus.
• Ability to identify and communicate creative solutions to challenges, maintain a strong focus on business priorities, ability to prioritize competing demands and adapt to changing priorities.
• Highly organized with excellent attention to details and follows through persistently.
• Ability to orchestrate and execute multiple activities simultaneously in a fast-paced environment using resources effectively and efficiently.
• Proven ability to quickly and comfortably follow complex workflow processes and navigate various…