Temporary Assessor-Clerk-Recorder Technician Trainee

Overview

The County of Riverside’s Human Resources Temporary Assignment Program (TAP) seeks to fill a Temporary Assessor-Clerk-Recorder Technician Trainee position. This is a full-time, temporary position located in Riverside. Candidates who are self-motivated with strong organizational skills, a positive attitude, and a willingness to learn are highly encouraged to apply.

Under close supervision and in a learning capacity, performs technical and clerical work in one or more of the major functional divisions of the Assessor-County Clerk-Recorder's (ACR) Office, and depending on assignment, some or all of these duties may be performed, in addition to performing other related duties as required.

The Assessor-Clerk-Recorder Technician Trainee is the entry level classification in the ACR Technician series and reports to an appropriate supervisor or manager level position. Incumbents receive initial training in the techniques and procedures essential to the classification's duties including examining records, images, indexes, and copies, and archiving official records recorded and filed in the County. Incumbents are also responsible for conducting, under close supervision, civil marriage ceremonies, registering notary public commissions, accepting fictitious business name statements, and filing a variety of other legal notices.

In a learning capacity, incumbents will compile data and maintain records in support of the professional appraisal staff and read and interpret legal descriptions of property clarifying ownership. Incumbents further respond to questions and provide information to the public. The majority of the positions within this classification series require direct contact with and service to the public.

The most competitive candidate will possess skills in Microsoft Office Programs, prior experience reviewing legal documents, and have excellent verbal and written communication skills.

• In a learning capacity, retrieve, research, prepare, and/or provide certified copies of legal documents, Official Records, and Vital Records; assist and instruct the public in self-service research of Official Records of property ownership, deeds, liens, etc., via microfiche and archives; prepare copies of papers, maps, and documents; under supervision, calculate and collect fees.
• Assist with issuing applications for Marriage Licenses and perform civil marriage ceremonies.
• Assist with accepting, reviewing, and processing filing Fictitious Business Name Statements, Abandonments, Dissolutions of Partnership, Withdrawals of Partnership, and Proof of Publications.
• Review, verify, and accept legal documentation, and/or prepare supporting documents for certifying Notary Publics, Humane Officers, Registration of Process Servers, Official Photocopiers, Unlawful Detainer Assistants, Powers of Attorney, and others; administer oaths and executes certifications; collects appropriate fees and submits to government agencies for final processing.
• Assist with researching and updating property assessment records; gather information from property owners, contractors, and other sources; check property statements, boat and aircraft declarations, and forms, records, and other assessment materials for accuracy, completion, and conformance with established procedures.
• Assist with preparing, computing, and entering changes to the tax roll.
• Perform a variety of clerical tasks including sorting, processing, and filing documents and records; may input roll corrections for review; may update and send out information on property tax audits; assist with preparing audit roll corrections for review.
• Under close supervision, update property characteristics and attributes; pick-up plans, permits, and other documents; sort and organize information for the appraisal process.
• Assist the public and other governmental agencies by phone, in person and in writing by answering routine inquiries on property tax assessments, appraisal procedures, recording laws, County Clerk functions, and fees.
• Review and scan Official Records, Vital Records, maps, and other recordable documents for archival purposes.
• Make arithmetical…