Lead Executive Assistant

Overview

Assurant has an exciting opportunity for a Lead Executive Assistant!

This position will provide executive administrative and secretarial support to the Chief Operating Officer and the President, Lender Placed Insurance Business segment.

Administrative Responsibilities

• Oversee administrative support needs including submitting invoice payments, reconciling expenses, notarization of documents, etc. Compose memos, emails, presentations, organizational charts, and miscellaneous ad hoc documentation as needed.
• Provide a bridge for smooth communication between the Leaders’ office and internal departments; demonstrate judgment to maintain confidentiality, trust, and support with senior management staff.
• Manage calendars (i.e., scheduling, adjusting conflicts, etc.) of the COO and the President, Lender Placed Insurance.
• Coordinate all meeting logistics including room locations, operating audio-visual needs, and distribution of content (presentations, agendas, etc.) for sites participating.
• Arrange travel both internationally and domestically for all management staff. Ensure international travel requirements are met in advance for staff. Plan, create & communicate travel agendas.
• Organize employee engagement/recognition activities and events.
• Inquisitive mindset and ability to leverage tools, including Excel and PowerPoint to enhance deliverables.

Operational Support

• Organize, collect, and analyze feedback related to data and systems, training, and team building through various methods (forms, surveys, polls, documentation, etc.). Provide details to senior management while maintaining employee discretion.
• Collaborate with management team to capture essential team responsibilities & critical system access needs to support disaster recovery efforts. Manage department’s space planning needs. Serve as liaison between Facilities & department.
• Facilitate IT administrative procedures related to hardware and software troubleshooting, system access, and new hire set up. Submit service requests as needed for the department.

Professional Experience

• 10+ years supporting C-suite executives, preferably a Global COO, President, or CEO in a complex, matrixed organization
• Proven experience in global operating environments, including multiple time zones, cultures, and regions
• Background in large, regulated, or publicly traded companies with strong governance expectations
• Demonstrated ability to operate in high-pace, high-stakes environments with frequent change

Business & Operational Acumen

• Strong understanding of enterprise operations, including strategy execution, transformation initiatives, and operating rhythms
• Experience managing:
  • Executive calendars aligned to business priorities
  • Board, ELT, and senior leadership interactions
  • Operating reviews, QBRs, and leadership forums
  • Comfort working with financial, operational, and performance data at a summary level

Technical & Process Expertise

• Advanced proficiency in:
• Microsoft 365 (Outlook, Teams, PowerPoint, Excel)
• Executive-level presentation preparation
• Virtual collaboration tools
• Experience designing or improving executive workflows, processes, and operating cadences

Knowledge And Experience

• Must be effective at time management and can prioritize multiple tasks simultaneously.
• Proactively adapts procedures, processes, and technology to identify next steps and accomplish requirements of the position.
• Excellent verbal, written and presentation skills to effectively communicate information to all levels of internal and external personnel.
• Basic understanding of corporate organizational structures.
• Ability to identify needs and initiate administrative projects.
• Skilled at organizing essential details that meet the needs of the requestor.
• Works under minimal supervision.

Pay Range

$78,000.00 - $

Any posted pay range considers a wide range of compensation factors, including candidate background, experience and work location, while also allowing for salary growth within the position.

If there is no posting end date listed then this is a pipeline requisition, and we will continue to collect applications on an ongoing basis.

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