Shop Administrator

Job Description

The Shop Administrator manages the purchase order process, fleet supply and inventory, time and attendance for maintenance, and records processes. The Shop Administrator will report directly to the Fleet Maintenance Manager and Fleet Maintenance Supervisor.

• Create stock and direct charge purchase orders in Dossier for Fleet Manager.
• Complete month end close for yard, entering 100% of mechanics R.O.s and closing all open purchase orders for the month.
• Receive parts deliveries as needed.
• Confirm and monitor Kronos time and attendance for Shop employees as needed.
• Create daily/weekly mechanic hours/overtime report for Fleet Manager and General Manager.
• Maintain truck files, including DMV registrations status, PM schedules and work orders.
• Assist Fleet Manager with research as needed, included in approval request packets for large dollar amount work needed on trucks and facility.
• Communicate with upper management regarding approval requests and provide additional information as needed.

• High School Diploma or G.E.D.
• 2-3 years’ experience in maintenance environment.
• Experience with parts and inventory.
• General accounting knowledge.
• Excellent organizational skills.
• Proficiency in MS Office, especially Excel.
• Great customer service attitude, communication skills and the ability to work with a variety of people.
• Ability to perform physical requirements of the position with or without reasonable accommodations.

• Operations/Warehouse/Waste Management experience.

• Problem solving, oral/written communication, analytical ability, calculating, concentration, & interpersonal abilities continuously.
• Eye/hand coordination, fingering (typing), handling, & wrist motion continuously.
• Bending, reaching, stretching, standing, & walking occasionally.
• Exposure to dust, smoke, fumes, odors, & noise continuously.
• Exposure to grease, oil, chemicals, & wet conditions occasionally.
• Works inside only. Position considered office only.

Monday - Friday from 8:00 AM - 5:00 PM

$21.65 - 25.75 per hour

• Competitive wages
• 401K
• Life Insurance
• Paid Vacation and Sick Time
• Recognition programs
• An exceptional work environment

Athens will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance and any other applicable state, federal or local laws. EEO/M/F/disability/veteran