Executive Assistant

Overview

NFP, an Aon company, is a multiple Best Places to Work award winner in Business Insurance. We are an organization of consultative advisors and problem solvers. We help companies and individuals around the globe address their most significant risk, workforce, wealth management and retirement challenges through custom solutions and a people-first approach. To learn more, please visit:

As a valued member of the NFP Rx Team, the Executive Assistant is responsible for enhancing the Executive Team’s effectiveness by performing a wide variety of complex, diverse, sensitive, and confidential administrative functions while providing overall gatekeeping and information management support.

• Function as a facilitator to the Senior Leadership Team, understanding priorities in the organization.
• Project oversight: oversee and coordinate cross-functional initiatives to ensure alignment with organizational goals on behalf of the executive, and follow up on major company projects to ensure timely execution as the executive’s proxy.
• Facilitate high-level meetings, set agendas, track action items, and manage executive priorities.
• Maintain heavy, complex, and frequently changing calendars; oversee scheduling and email management for the executive, including drafting responses as directed; serve as the primary point of contact for calendar coordination.
• Arrange corporate travel and meetings by developing itineraries and agendas, booking transportation, and arranging lodging and meeting accommodations.
• Coordinate with the corporate marketing team to align and execute marketing initiatives; assist with occasional marketing campaigns and company-wide communications as directed by the Senior Leadership Team in conjunction with the Marketing Department.
• Deliver a daily status report summarizing progress of key items, address additional tasks, and maintain a key action log.
• Provide high-level administrative support to the Senior Leadership Team.
• Prepare and review materials and correspondence for meetings; compile and modify presentations, spreadsheets, and other documents.
• Manage confidential business matters and work independently on special assignments.
• Answer and screen incoming phone calls and place calls as directed; oversee personal matters as necessary.
• Participate in regular departmental meetings and training sessions as directed.
• Demonstrate professionalism, accountability, customer/client focus, and teamwork in alignment with our culture.
• Coordinate meeting prep processes with necessary departments to gather materials for successful meetings.
• Serve as a communications bridge between the Senior Leadership Team and internal departments to maintain credibility, trust, and support.
• Be onsite in the office Monday – Thursday.

• 5 – 7 years’ experience as an Executive Assistant.
• Project coordinator experience as an Executive Assistant or in a similar role preferred.

To perform this job successfully, you must perform each essential duty satisfactorily. Demonstrated expert level communication skills and strong decision-making ability are essential. You must interact diplomatically and professionally while maintaining the highest level of confidentiality. Ability to work independently and multi-task is crucial. Exceedingly well organized, flexible, and able to prioritize in a fast-paced environment. Ability to manage multiple priorities and calendar requests to ensure proper prioritization.

Must be a power user in Microsoft Outlook, Word, Teams, Excel, and PowerPoint. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position requires minimal travel.

We’re proud to offer a competitive salary, PTO & paid holidays, 401(k) with match, exclusive discount programs, health & wellness programs, and more. Our People First culture focuses on building and nurturing lifelong relationships with our employees because, at the end of the day, we exist to be there for others. The base salary range for this position is $74,000.00 – $.

The base salary offered will be determined by factors including, but not limited to, experience, credentials, education, certifications, skill level required for the position, the scope of the position, and geographic location. Actual base salary offered will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.

NFP is an inclusive Equal Employment Opportunity employer.