Executive Assistant

Location: Orange County, CA (Onsite, Mon-Fri)

Salary: $90,000 – $105,000 + Discretionary Bonus

Start Date: ASAP

Work Hours: 8:00 AM – 5:00 PM

Dress Code: Business Professional

We are seeking a highly organized, professional, and discreet Executive Assistant to provide high-level administrative and operational support to a senior executive. This role is critical to the smooth day-to-day functioning of the office and will serve as a trusted partner in managing schedules, coordinating priorities, and supporting office operations. The ideal candidate is detail-oriented, tech-savvy, proactive, and comfortable working in a fast-paced professional environment while maintaining the highest level of professionalism and confidentiality.

• Manage and maintain executive calendar, including scheduling internal and external meetings, deadlines, and time-sensitive commitments
• Coordinate meetings with internal teams and stakeholders to review key priorities and projects
• Prepare meeting materials, agendas, and follow-up items
• Assist with time entry, billing coordination, and administrative tracking
• Arrange domestic and international travel, including flights, accommodations, and itineraries

• Assist with coordination of active projects and matters, ensuring deadlines and reviews are efficiently scheduled
• Communicate professionally with internal teams, clients, and external partners
• Maintain organized electronic and physical files in compliance with firm standards
• Track key dates, deadlines, and action items related to projects Office & Reception Support
  • Serve as front desk coverage as needed, greeting visitors and handling incoming calls
  • Manage incoming and outgoing mail, deliveries, and couriers
  • Coordinate in-person meetings to ensure seamless execution
  • Support general office operations and act as a point of contact for visitors and vendors
  • Exceptional organizational and time-management skills with strong attention to detail
  • High level of discretion and ability to handle confidential and sensitive information
  • Tech-savvy and able to quickly learn new systems and tools
  • Strong written communication skills with a professional, polished tone
  • Commitment to producing accurate, complete, and high-quality work
  • Professional demeanor with excellent interpersonal skills
  Requirements
  • Minimum of 2 years experience in an executive assistant, administrative, legal assistant, or similar role
  • Legal industry experience preferred
  • Experience supporting senior leaders or executives strongly preferred
  • Paid medical, dental, and vision coverage
  • Paid life insurance and short-term disability
  • Paid vacation, sick time, and parental leave
  • Paid parking
  • Company-paid retirement contributions
  • Discretionary performance-based bonuses
  • Professional growth opportunities in a fast-growing, collaborative environment