Law Firm Administration Services and Facilities Manager

1.21.2026

Based in our Century City office, the Law Firm Administration Services and Facilities Manager oversees daily operations across all Glaser Weil offices, including Century City, San Diego, Orange County and San Francisco. This role ensures that all offices operate efficiently, safely and in alignment with the Firm’s professional standards. The Manager is responsible for overseeing all administrative services, as well as facilities management, including coordination of office logistics, vendor relations, meetings and Firm events.

Responsibilities include:

• Serve as the primary administrative lead for all California offices, managing office operations and administrative functions
• Provide administrative and backup support to legal assistants and staff, as needed, managing secretary workflow and pairings with attorneys
• Manage legal assistants, receptionists and the Word Processing and Office Services departments
• Collaborate with the Director of HR in the hiring of legal assistants and administrative services staff for all locations
• Develop, implement and maintain efficient and consistent administrative policies and procedures across all offices
• Manage office supplies and equipment, maintaining strong vendor relationships to ensure timely service, repairs and replenishment
• Coordinate office logistics, including incoming and outgoing deliveries and mail collection and distribution
• Maintain and distribute interoffice communications, ensuring information remains current and accurate
• Ensure a well-maintained, organized and clean office environment
• Work with the Office Services department and receptionists to manage office calendars, meeting room scheduling and general event coordination
• Supervise setup and cleanup for office-wide meetings and Firm events, including catering arrangements
• Collaborate with the IT Department to address and resolve technology issues that impact office operations
• Serve as the primary liaison with landlords and building management companies to resolve facility-related issues
• Work with the Firm’s managing partner(s) regarding office space planning, utilization and maintenance to support office relocations, buildouts and expansion projects
• Oversee procurement of office furniture, equipment and IT hardware, as needed
• Partner with the Human Resources and Business Development and Marketing teams to plan and execute Firm-wide events that foster collaboration and reinforce Firm culture and engagement
• Handle special projects and other administrative and facilities management tasks, as needed

Qualifications:

• Minimum of three years of experience in an administrative role, preferably working in a law firm environment, as well as facilities management
• Exceptional organizational, administrative and time management skills, with strong attention to detail
• Strong people skills and commitment to providing outstanding internal client service, with ability to work and communicate effectively with all levels at the Firm, fostering a positive, team-oriented workplace culture
• Outstanding verbal and written communication skills and ability to work and communicate effectively with all levels at the Firm
• Demonstrated ability to manage multiple priorities and adapt to changing demands in a fast-paced environment, while maintaining professional composure
• Proficiency in Microsoft Office Suite programs including Word and Excel