Property Manager Assistant - onsite CA

Asset Management Administrative Coordinator

We're looking for an organized, detail-loving professional to support a busy Asset Management team for a growing property management company. In this role, you'll be the go-to person keeping the office running smoothly while supporting leasing, accounting, tenant relations, and day-to-day operations.

This role is fully in office, in Menlo, from 8-5pm and long‑term consulting gig. Look for someone to act as the culture crew liaison, helping plan and coordinate fun team activities and events.
Be the friendly first face visitors see — welcoming guests, vendors, and partners with professionalism and warmth. Personality is KEY with this role and being able to cross collaborate with all departments and employees.

• Manage heavy calendars, reports, invoices, and files
• Coordinate vendors and tenant communications, and help ensure work orders, budgets, and CAM processes stay on track
• Yardi and SharePoint are highly preferred
• Partner with property teams to support tenant events, move‑ins/outs, insurance tracking, and customer service requests – while bringing a positive, professional presence to the office
• Keep the office humming by managing mail, supplies, equipment, kitchen needs, cleaning coordination, and lunch services.
• Support leasing, marketing, design, and investor activities with top‑notch administrative coordination.
• Send out monthly Asset Management calendars and make sure no meeting‑or‑deadline‑falls through the cracks.
• Maintain and organize files across SharePoint, Yardi, and property records (leases, vendors, CAM accounting, contracts, correspondence).
• Pull reports, track open purchase orders and work orders, and help prepare for staff meetings.
• Assist with invoice processing in Yardi and follow up on discrepancies to keep everything accurate and on time.
• Serve as a liaison with engineering, security, janitorial, and parking teams to track work orders and service requests.
• Track certificates of insurance, incident reports, permits, and compliance calendars.
• Support the team with reports, follow-ups, and excellent customer service every day.

Self‑starter with strong organizational skills, excellent communication, solid Excel and office software experience, and a minimum of 2 years in a professional office environment. Accounting experience is required; commercial property management or multi‑building campus experience is a plus.

If you enjoy being at the center of the action, love keeping things organized, and take pride in supporting a high‑performing team, we’d love to meet you.

$35-36/hr No relocation offered.