Human Resources Administrative Coordinator

About the Company

Our client is a well-established and globally recognized electric mobility brand that is rapidly expanding its operations across the United States. The company operates a fast-growing B2B distribution model, supplying high-quality electric bikes to independent bicycle dealers nationwide.

The U.S. business covers logistics, warehousing, dealer partnerships, administrative operations, and multi-state sales expansion. As the organization continues to scale, it is building formal processes, strengthening compliance, improving internal systems, and preparing for significant growth.

The Human Resources & Administrative Coordinator will support all people-related functions and assist with general administrative operations across the U.S. business. This role will manage onboarding, documentation, systems setup, recruiting coordination, and internal process development.

This is a foundational opportunity for someone interested in helping shape HR infrastructure within a fast-growing organization.

• Post job openings on platforms such as Indeed, Linked In, Zip Recruiter, etc.
• Coordinate candidate screening, interview scheduling, and reference checks.
• Prepare employment agreements, contractor agreements, and new hire packets.
• Support hiring across multiple states (e.g., CA, NJ, MI, IL, IN, OH, etc.).

• Set up new employees on required software and internal systems.
• Collect and manage W-4, I-9, NDA, background check, and onboarding documentation.
• Manage offboarding processes, including checklists and equipment return.

• Maintain accurate employee files and ensure multi-state compliance.
• Track PTO, employee handbook acknowledgments, and signed policies.
• Assist in developing HR policies, procedures, and organizational frameworks.

• Support the Operations Manager with administrative tasks related to logistics, accounting, sales, and vendor communications.
• Maintain calendars, meeting notes, and internal communications.
• Coordinate with overseas teams in China and assist with bilingual documentation.
• Support warehouse and office administrative tasks as needed.

• Assist in developing and improving HR workflows and internal processes.
• Manage templates including offer letters, NDAs, agreements, and onboarding documents.
• Support the use of internal tools such as:
• Microsoft Workspace
• Quick Books
• Internal spreadsheets
• WeChat for communication

• Process vendor onboarding documentation.
• Coordinate scheduling across U.S. and China teams.
• Assist with shipping documentation and warehouse paperwork.

Required

• Authorized to work in the United States
• 1–3 years of experience in HR, Recruiting, Office Administration, or Operations
• Strong organizational skills and attention to detail
• Bilingual in English and Mandarin
• Ability to manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills

• Salary Range: $60,000 – $70,000
• 401(k) retirement plan with 4% company match
• Health Insurance: Medical, Dental, Vision
• Paid Time Off (PTO) and sick leave