Administrative Assistant to Field Operations

Are you looking for a part-time role where your attention to detail truly matters? We’re seeking a proactive Administrative Assistant to support our Field Operations Managers and Superintendents by handling reporting, documentation, and day-to-day administrative needs that keep our field operations team on track. You’ll serve as a key connection between the field and office, ensuring information is accurate, organized, and delivered on time.

If you enjoy working behind the scenes to support busy teams, this could be a great fit.

This position will work in our office, located in Chesterfield, Missouri, on Tuesdays, Wednesdays, and Thursdays.

The Administrative Assistant provides administrative and clerical support to Field Operations Managers and Field Superintendents to help ensure efficient day-to-day construction operations. This role supports field teams by coordinating documentation, scheduling, reporting, and communication between the field and office.

• Provide administrative support to Field Operations Managers and Superintendents
• Assist with daily, weekly, and monthly reporting related to field operations
• Prepare, organize, and distribute job‑related documents
• Maintain electronic and paper filing systems for employees and project documentation
• Coordinate communication between field staff and office personnel as needed
• Enter and update information in company systems
• Track and follow up on required documentation and deadlines
• Generate basic reports and spreadsheets
• Answer and route phone calls and emails related to field operations
• Serve as a point of contact for routine administrative questions from field staff
• Assist with onboarding and separation of field employees as needed
• Attend meetings, as assigned, and take accurate meeting notes, including action items, deadlines, and assigned responsibilities; prepare and distribute meeting summaries and follow‑up documentation in a timely manner; track action items and assist with follow‑up as requested
• Participate in the Field Employee Engagement Team (FEET) activity committee to support field initiatives, as assigned
• Perform other administrative support and project development duties as assigned

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. A reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions.

• High school diploma or equivalent required
• Minimum of 3 years previous administrative or office support experience (construction industry experience a plus)
• Strong organizational and time management skills
• Ability to manage multiple priorities in a fast‑paced environment
• Proficient in Microsoft Office (Outlook, Word, Excel); experience with Microsoft Forms and Power Apps a plus
• Strong written and verbal communication skills
• Ability to work independently with minimal supervision
• Ability to maintain confidential information

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. A reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel;

reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.