Special Projects & Training Assistant

POSITION SUMMARY

Under the general supervision of the Director of Operations & Special Projects, the Special Projects and Training Assistant will provide administrative and logistical support for IVAT’s Research, Training, and Publications Departments and support the planning and development of assigned projects, programs and activities. This is a full-time, non-exempt on-site position providing administrative, logistic, and other support for national and international training projects, program evaluation, certification programs or other special projects.

This position requires strong and concise communication, respectful and professional interpersonal relationship building, and strong organizational skills with attention to detail.

• Provide administrative and logistic support for meetings and events, including national and international training projects, webinars and on-demand content, certification programs, educational resources/bookstore, and other special projects
• Serve as an information resource for training attendees, presenters and other collaborating and/or community partnerships or contractors; maintain accurate and up-to-date correspondence
• Provide on-site support for registration, volunteers, or bookstore at events/conferences; maintain timely communication with various internal and external parties
• Provide clerical support for certification programs or training projects, including payment processing, attendee tracking, and creating certificates
• Research and gather data on relevant issues, organizations, partnerships, grant opportunities, and event sites
• Perform clerical duties such as data entry, updating of manuals, data management, assist with documentation and financial tracking
• Organize and respond to project related emails and provide summaries or progress reports
• Set meetings and take meeting minutes, record actionable items to ensure appropriate follow-up on progress of action items and other tasks
• Track progress towards milestones and ensure assigned projects and tasks adhere to budgetary requirements and timelines
• Update, distribute and organize project plans and training materials, track progress of relevant materials; format / edit a variety of documents and materials
• Process/update and maintain databases(s) or spreadsheets and provide summaries or progress reports to ensure timely completion of deliverables
• Update, create and distribute or disseminate training or project-related information
• Maintain accurate records, prepare detailed reports, ensure timely completion of project deliverables
• Apply various data analysis techniques to inform project success and determine ways to improve processes and outcomes
• Regular communication with Supervisor
• Other tasks as assigned

Additional opportunities and potential to be involved or participate in other work based on expertise, experience, performance, and skill include:

• Opportunity to provide support and plan training designed for certification programs, large international Summits on violence, abuse and trauma, as well as engage in opportunities to work with local and national agencies and programs.
• Involvement in program evaluation research, special projects, and related trainings, including providing support for data collection and analysis and/or researching information for major projects.
• Involvement in the editorial process of three peer-reviewed international journals (Journal of Child Sexual Abuse;
  Journal of Aggression, Maltreatment & Trauma; Journal of Family Trauma, Child Custody, & Child Development).

Completed applications should be sent to Nanette Burton, MS, Director of Operations & Special Projects (Nanette

B). Application materials include:

• Cover letter and CV/Resume (incl. 2-3 references)
• Availability / anticipated start date
• Sample writing, publication, article, report or other relevant work (i.e., PowerPoint, annotated bibliography, essay, spreadsheet, etc.) may be requested

Strong candidates will show evidence of excellence in communication, logic, writing skills, reasoning, problem-solving, and team building. Successful candidates will be highly motivated, adaptable,…