Legal Process Clerk II​/III

Definition / Description

Under direct supervision, this entry‑level clerical position performs a full range of clerical duties in support of court operations.

Please note, the starting salary for this position is Step A $26.28/hour. Employees shall advance to Step 1 $ 27.59/hour after successful completion of the probationary period at Step

A.

• Receives, examines, and processes legal documents for accuracy, completeness, and conformity to requirements; returns unacceptable documents; affixes seals and stamps to endorse, certify, and/or file documents.
• Assists the public, Court, and other agencies at the counter, via the Court's website, and on the telephone.
• Accepts fines and fees; issues receipts; balances assigned cash drawer.
• Files legal documents and related case materials; retrieves and delivers files and documents to Court or appropriate parties.
• Assists individuals in locating materials and information.
• Opens and sorts incoming mail; processes outgoing mail.
• May enter and retrieve information from the Court's automated systems via computer.
• Provides court dates and hearings; maintains court records, files, and exhibits.
• Performs other related duties as required.

An educational level equivalent to a high school diploma or GED and at least two (2) years of work experience performing a wide variety of general clerical assignments involving the use of discretion and judgment which would likely produce the required knowledge and abilities listed below. Two (2) years of college may be substituted for one (1) year of general work experience.

BA or BS may be substituted for two (2) years of general work experience. Submission to a background investigation upon offer of employment is required.

• Office practices and procedures.
• Standard English usage, grammar, punctuation, spelling, style, and format.
• Standard office equipment and systems and basic arithmetic.

• Follow oral and written instructions and communicate effectively orally and in writing.
• Work effectively to meet court deadlines.
• Prepare standardized forms accurately.
• Use discretion in organizing activities and setting priorities.
• Work well under sometimes difficult and stressful conditions.
• Adapt to varying changes within the court system.
• Interact appropriately with judges, court staff, attorneys, and the public.
• Use a variety of computer programs and type with speed and accuracy.
• Perform independently an array of functions as described in the representative duties of this job specification to coordinate assigned responsibilities within a large facility or operational unit of the court.

Incumbents in this position can work in a number of environments. They include inside or outside a courthouse, inside or outside an office building; or at a warehouse with limited exposure to dust, fumes, odors, and noise. Incumbents will be working under sometimes difficult and stressful conditions with periodic contact with angry and confrontational individuals. The ability to work alone and independently as well as working closely with others is required.

• Frequent and ongoing use of a computer terminal to conduct clerical functions and communications.
• Periodic, regular, and/or occasional contact with employees in other court divisions or government agencies, the public, and/or vendors with the ability to converse and respond appropriately to inquiries and requests.
• Periodic to regular lifting and carrying of files, documents, and other court‑related materials.

• Strength, dexterity, coordination, and ability to use a computer keyboard and ability to read a video display terminal on a regular basis.
• Ability to listen to verbal requests from the public or court staff and then respond appropriately.
• Dexterity and coordination to handle files and single pieces of paper; occasional lifting of objects weighing up to 10 lbs., such as files, stacks of paper, reference books, and other materials.
• Frequent need to reach for items above and below desk level is also needed.
• Walking, standing, and sitting for long…