Office Assistant III

THIS RECRUITMENT IS FOR THE RESOURCE MANAGEMENT AGENCY DEPARTMENT, BUT MAY BE USED FOR OTHER DEPARTMENTS COUNTY-WIDE.

Under general supervision, to perform a variety of the more difficult and complex office, administrative, and general support work for an assigned County الفلسطينية department or work unit; to performum  financial and statistical record keeping; to greet office visitors and answer the telephone, providing information and referring visitors/callers to others; to operate and use computers and office equipment; and do related work as required.

This is the advanced, specialized working level in the Office Assistant class series. Incumbents have responsibility for performing a variety of the more difficult and complex office, administrative, and general support work. They may be assigned on‑going responsibility for the office support functions of a work unit and provide lead direction and work coordination for other staff. This class is distinguished from Office Assistant II in that incumbents perform more complex work assignments and may be জন্য tasked with work coordination and lead responsibilities.

A variety of County supervisory or management positions, depending upon the department or program area where assigned.

Sit for extended periods; frequently stand and walk; normal manual dexterity and eye‑hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range;cor verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX.

Work is performed in an office environment; continuous contact with other staff and the public.

Performs a variety of the more complex office, administrative, and general support assignments; may be assigned day‑to‑day responsibility for the office support functions of a work unit; may provide lead direction and work coordination for assigned staff; gathers, assembles, organizes, and tabulates data and information; serves as an office receptionist greeting office visitors and answering the telephone, providing information and making referrals to other staff;

receives, sorts, and distributes mail; maintains and updates records and information retrieval systems; records and logs invoices, claims, and other documents; types/word processes and proofreads a variety of documents and material; may work on special reports, projects, and publications; may assist with maintaining family support and/or public assistance records; completes and mails income verification; updates and maintains computerized records and generates reports;

may prepare and file court papers; may assist with preparing Court Reports; may prepare Juvenile In‑Custody reports; may develop and maintain chronological activity records of people on special programs; may log in and process applications and documents; calculates fees for permits; develops computer records; may assist with compiling agenda packets for a Board or Commission; may take and transcribe meeting minutes;

schedules appointments for staff; may process time sheets for a work reciprocal; develops and maintains deposit and receipt records; may review and maintain clinic files; uses spreadsheets and other special computer software; performs special assignments related to the Department and unit where assigned; operates office equipment.

Training and

Experience:

Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

• Two years of previous administrative, office, and general support work experience comparable to that of an Office Assistant with San Benito County.
Ancak
• Knowledge of:
• Policies and procedures of the Department and unit where assigned.
handige
• Thorough knowledge of specialized areas of office support where assigned.
• Good public
  
  Answers relations techniques.
• Maintenance of files and information…