Administrative Assistant

ADMINISTRATIVE ASSISTANT I

The purpose of this recruitment is to establish an eligibility list for future vacancies within the District. THIS POSTING IS PROMOTIONAL ONLY. To apply for a promotional-only posting, you must have created a profile, then on the career page (Job Opportunities page) in the upper left-hand corner, go to “Menu”, click on promotional jobs, click on the desired posting, and apply.

The established Eligibility List will remain in effect for one year. The District has the right to limit the number of eligibles that can be reasonably used during the existence of the eligibility list. The provisions of this announcement do not constitute an expressed or implied contract, and any provisions contained in this announcement may be modified or revoked without notice.

Education and Experience:

Graduation from high school and three years of clerical or secretarial experience involving frequent public contact.

Licenses and other Requirements:

• First aid and CPR Certification issued by an authorized agency within six months of employment.

• Under the direction of an assigned supervisor, perform a variety of clerical and secretarial duties to relieve the administrator of administrative and clerical detail; coordinate flow of communications and information for the administrator; prepare and maintain a variety of manual and automated records and reports related to assigned activities.
• Perform a variety of clerical and secretarial duties to relieve the administrator of administrative and clerical detail; assist in assuring smooth and efficient office operations; coordinate flow of communications and information for the administrator.
• Serve as secretary to the assigned administrator; perform public relations and communication services for the administrator; receive, screen and route telephone calls; receive and respond to office e-mails; take, retrieve and relay messages as needed; schedule and arrange appointments, conferences and other events.
• Receive visitors, including administrators, staff, parents and the public and provide information or direct to appropriate personnel; respond to inquiries and provide information and assistance related to office or program operations, activities, policies and procedures.
• Compile information and prepare and maintain a variety of records, logs and reports related to programs, students, financial activity, budgets, attendance, staff and assigned duties; perform student enrollment and withdrawal procedures; establish and maintain filing systems; review, revise, verify and proofread a variety of documents.
• Input a variety of data into an assigned computer system; establish and maintain automated records and files; initiate queries and generate various computerized lists and reports as requested; assure accuracy of input and output data.
• Compose, independently or from oral instructions, note or rough draft, a variety of materials such as inter-office communications, forms, letters, memoranda, bulletins, agenda items, labels, fliers, requisitions, newsletters, brochures, certificates and other materials.
• Research, compile and verify a variety of data and information; compute statistical information for various reports as necessary; process a variety of forms and applications related to assigned functions; duplicate and distribute materials as needed.
• Coordinate, schedule and attend a variety of meetings; prepare and send out notices of meetings; compile and prepare agenda items and other required information for meetings, workshops and other events; record minutes, transcribe and distribute notes and minutes as assigned by the position.
• Perform a variety of clerical accounting duties in support of assigned program or office; monitor funds for income and expenditures; calculate, prepare and revise accounting and budgetary data; balance and reconcile assigned accounts and budgets as required.
• Communicate with personnel and various outside agencies to exchange information and resolve issues or concerns.
• Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software.
• Receive, sort and…