Administrative & Project Coordinator

Job Description

Job Description

Salary: TBD

Administrative & Project Coordinator (Construction/Roofing)

Location:

Sacramento, CA

Type:
Full-Time On-Site

About UsWe are a well-established construction and roofing company seeking a reliable Administrative & Project Coordinator to support project intake, scheduling, payroll, permitting, marketing, and day-to-day office operations.

• Receive and set up new projects; collect customer/job details and prepare folders.
• Assist project managers with daily meetings, scheduling, obtaining permits, and coordinating job walks.
• Support crews and vendors with work orders, job numbers, and documentation.
• Post and track timecards; prepare payroll packets; distribute and collect safety meeting materials.
• Assist with marketing efforts: create and distribute flyers, send emails, make calls, and track potential clients.
• Answer phones, monitor office email/voicemail, and provide customer support.
• Prepare lien/pre-lien documents, request COIs, and maintain equipment logs.

• 3+ years administrative experience (construction/roofing preferred).
• Strong organizational and communication skills.
• Proficient in Microsoft Office/Google Suite; construction software a plus.
• Ability to multitask and meet deadlines.
• Bilingual English/Spanish a plus.