Office Technician

Office Technician Position

The Mariposa Clerk of the Board Office has one (1) opening for an Office Technician.

Only online applications are accepted.

To provide a variety of administrative services in support of the administrative, fiscal and program areas of the assigned department; to perform highly responsible and complex clerical support duties; and to perform related duties and responsibilities as required.

Employees in this classification receive general supervision and perform administrative detail work. Incumbents are expected to perform at a high level of independence and responsibility with in-depth knowledge of the programs, policies, and procedures of the department and work unit where assigned.

• Receives general to minimal direction from assigned supervisory / management staff. Office Technicians report to a director of a large or medium sized department or to a Division Chief in a large department with multiple divisions. Performs responsible administrative, clerical and/or clerical accounting work to support the operations of assigned department.
• Assists supervisor with the planning, implementation and administration of department budget programs and projects as assigned.
• Evaluates office and inter-departmental procedures and makes recommendations for modifications as necessary to maintain efficient and effective office operations.
• Offers advice and assistance as needed to clerical staff.
• Provides assistance with and/or coordination of personnel functions of the assigned department, including but not limited to assisting with employee selection, conducting orientation, maintaining employee records, processing personnel paperwork, etc.
• Provides assistance with fiscal operations of the department, including but not limited to processing accounts payable and receivable, preparing deposits, assisting with budget preparation and monitoring, maintaining petty cash fund, and preparing financial reports as required.
• Types or word processes routine and confidential documents from drafts, notes, dictated tapes or brief instructions, that may include various correspondence, reports, records, forms, agreements, contracts, resolutions, etc.; may compose routine correspondence and reports and assists in the preparation of news releases.
• Researches and assembles supporting data for Board of Supervisors agenda items.
• Provides information and assistance to County staff, other agency personnel, and the public, requiring the use of judgment and the interpretation of policies, procedures or rules; assists in coordinating office activities with those of other departments and agencies as necessary.
• Researches and compiles information from a variety of sources for the completion of forms or preparation of reports.
• Enters and retrieves computer data; maintains databases; generates computer reports and/or spreadsheets.
• May provide administrative / clerical support for commissions, councils and committees as assigned.
• Establishes, organizes and maintains complex department filing systems.
• Types or word processes, prepares, processes, copies, files, distributes and/or transmits various records, reports, forms, correspondence, permits, licenses, and other documents.
• Proofreads and checks typed and other materials for accuracy, completeness and compliance with departmental policies and regulations.
• Answers the telephone and provides information and assistance to callers or forwards calls to appropriate staff person; takes messages as necessary; greets and assists office visitors.
• Performs routine administrative / clerical support work as required, that may include but is not limited to scheduling meetings and appointments, copying documents, filing / retrieving files, faxing information, collating documents, maintaining lists and logs, ordering supplies and forms and maintaining supply inventory, and processing daily mail, etc.

Four years of full-time equivalent increasingly responsible secretarial or clerical administrative experience, including assignments requiring a working proficiency in the use of a computer, using spreadsheets, e-mail, and data based software, and extensive public contact, equivalent to an Office II in Mariposa County.

OR

Two years of experience as a Senior Office Assistant with Mariposa County.

High school diploma or GED equivalent, preferably including classes in typing, bookkeeping and related subjects. Completion of at least 30 units of college level course work in public or business administration, computer science or closely related field.
If using education to qualify, you must attach a copy of your transcripts to your application.

An additional year of qualifying experience may be substituted for the 30 units of college level course work.

Possession of a valid California driver's license. Under certain circumstances, the Human Resources Director may accept a valid driver's license from…