Administrative Assistant

Administrative Assistant (6-8 week contract)

We are seeking a reliable and detail‑oriented Administrative Assistant to support daily operations within the Accounting and Sales departments for a 6-8 week contract assignment
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$25.00/hr - $30.00/hr

• Process cash disbursements to vendors via checks, ACH, and wire transfers
• Assist with prevailing wage documentation and compliance tracking
• File, organize, and maintain paid and unpaid invoices and statements, ensuring proper documentation
• Reconcile client payments and assist with account tracking
• Schedule appointments, manage calendars, and coordinate meetings
• Prepare and distribute professional communications, including emails, memos, invoices, and reports
• Draft, edit, and format letters, reports, and instructional documents
• Create and maintain organized filing systems (electronic and physical)
• Provide administrative and clerical support to Accounting and Sales teams as needed
• Perform additional duties as assigned

• Strong interpersonal, customer service, and communication skills
• Ability to build positive relationships with customers, peers, and management
• Excellent verbal and written communication skills
• High level of organization and attention to detail
• Strong time management skills with the ability to meet deadlines
• Ability to adapt quickly and work effectively in a fast‑paced, occasionally stressful environment
• Strong problem‑solving and critical‑thinking skills
• Proficiency in Microsoft Office Suite or related software
• Experience using Quick Books or similar accounting software

Entry level

Full‑time (contract)

Administrative

Los Angeles County, CA