Admin Assistant

Job Description: To provide comprehensive administrative support to ensure the efficient operation of the company. The Admin Assistant will support managers and employees through a variety of tasks related to organization and communication.

• Process and update documents for EIDIM Corporation
• Process permits, business licenses, certifications, car registrations, and insurance.
• Send Insurance and Bid Bond requests.
• Work on Bonding – once notice of award / intent to award is given coordinate as soon as possible to the Admin Lead.
• Process Fedex label.
• Update Permit, License, and Insurance Log.
• Update and check backlog every day.
• Process scheduling appointments and travel.
• Process phone plan, internet, and electricity
• Coordinate with Admin personnel regarding weekly meetings, and Zoom meetings
• Ensure completion of assigned projects under deadlines.
• Perform other duties as assigned.
• Collaborate effectively with team members to ensure a smooth workflow.
• Coordinate travel arrangements and process expense reports.
• Conduct research and compile data as required.

• Communication:
  Act as the initial point of contact, handle phone and email communications, and manage the company’s general correspondence.
• Documentation:
  Prepare, manage, and file documents such as licenses, bonds, and insurance.
• Scheduling:
  Assist in scheduling meetings, appointments, and travel arrangements for managers and employees.
• Data Entry:
  Accurately input and maintain data in various systems and databases.
• Support to Management:
  Provide administrative support to senior management, including making travel arrangements and preparing expense reports.
• Event Coordination:
  Assist in planning and coordinating company events, meetings, and conferences.
• Policy Compliance:
  Ensure compliance with company policies and procedures, and assist in developing and implementing administrative policies.
• Office Management:
  Maintain office supplies inventory, handle mail and courier services, and ensure the office environment is tidy and well-organized.

• Communication
  
  Skills:
  
  Verbal, written, and interpersonal
• Problem-Solving
• Attention to detail
• Time Management
• Team Collaboration
• Technical Proficiency:
  Proficiency in Microsoft and Google applications
• Organizational Skills
• Adaptability

• Bachelor’s degree or at least one year of experience in a related field.
• Experience in managing schedules, appointments, and travel arrangements.
• Experience in handling documentation such as permits, business licenses, certifications, and insurance.

For any questions or inquiries regarding this job posting, please reach out to us at . We look forward to hearing from you!