Admin Executive; Bookkeeping & Accounting Support

Pay Range

$30.00/hr - $35.00/hr your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

We are supporting a reputable luxury home building group in O’Fallon, MO. They specialize in high‑end residential construction and are seeking a highly organized and detail‑oriented Admin Executive to help streamline administrative operations and support bookkeeping/accounting functions. More information about the company will be shared with candidates as they move forward in the process.

The Admin Executive plays a key role in managing day‑to‑day administrative operations, supporting leadership, coordinating office activities, and assisting with bookkeeping and accounting duties. This position requires strong experience with Quick Books Online (QBO) and a solid administrative background. Experience in construction or a related industry is strongly preferred.

• Oversee daily administrative operations to ensure smooth workflow
• Provide advanced administrative support to leadership and project teams
• Perform bookkeeping and accounting tasks using Quick Books Online
• Manage invoicing, billing, data entry, and financial documentation
• Maintain organized systems for filing, documentation, and reporting
• Support construction project administration and office coordination
• Assist with scheduling, communication, and process improvements
• Uphold accuracy, confidentiality, and professionalism at all times

• Onsite Monday–Thursday
• Friday preferred but flexible
• 28–40 hours/week
• Start at 7:30 AM and end by 3:30 PM CST
• Option to start early and leave early

• Strong proficiency with Quick Books Online (QBO) — required
• Experience working in construction, architecture, or home building — preferred
• Background as an administrative executive, office administrator, or similar senior admin role
• Exceptional organization skills and a high level of accuracy
• Strong communication and problem‑solving skills
• Ability to work fully onsite in O’Fallon, MO
• Dependable, proactive, and comfortable managing multiple responsibilities

Benefits will be discussed directly by the hiring company during the interview process.

Please submit:

• Your resume
• A brief note about your experience with QBO
• Any relevant construction industry background
• Your weekly availability and confirmation that you can work onsite in O’Fallon, MO

If you're interested, please message me directly or email your resume to  or to b You also can comment “Interested” and I’ll reach out!

Mid‑Senior level

Full‑time

Accounting/Auditing and Finance

Construction