Accounting Clerk

We are seeking an experienced Accounting Specialist to manage full-cycle Accounts Receivable, Accounts Payable, and Payroll, along with daily billing and general office support.

This is a high visibility role ideal for someone who thrives in a structured environment, manages deadlines with confidence, and handles sensitive information with discretion.

• Prepare and send daily customer invoices and statements
• Manage progress billing, including job tracking, compiling backup documentation, and issuing draws/invoices
• Apply customer payments and maintain accurate AR records
• Follow up on past-due balances and support collections professionally
• Ensure contracts and purchase orders align with invoicing requirements

• Receive, code, and enter vendor invoices
• Match invoices to purchase orders and approvals
• Prepare weekly check runs (ACH, check, credit card)
• Maintain vendor files, W-9s, and support 1099 tracking

• Process payroll on a weekly or biweekly schedule
• Maintain payroll records and time documentation
• Coordinate payroll changes including new hires, rate changes, deductions, and reimbursements
• Respond to employee payroll inquiries

• Reconcile bank and credit card accounts
• Assist with new-hire onboarding packages
• Support general office administration including mail handling

• AR/AP (payroll experience strongly preferred)
• Experience with billing processes; progress billing is a plus
• Strong reconciliation skills
• High level of discretion with payroll and HR information
• Proficient in Excel and accounting/payroll systems (Quick Books, Sage, ADP, Paychex, or similar)
• Highly organized with strong attention to detail and ability to manage multiple deadlines

If you are a seasoned accounting professional looking for a stable, well-rounded role with autonomy and impact, we would love to connect.