Office Admistrator : CA-Murrieta-

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discounts
• Health insurance
• Paid time off
• Vision insurance

We are seeking a detail-oriented and reliable office professional to manage collections, accounts receivable, and accounts payable functions. This role is critical to maintaining healthy cash flow, accurate financial records, and positive relationships with customers and vendors.

• Monitor outstanding customer balances and follow up on past‑due accounts.
• Contact customers via phone and email to secure timely payments.
• Maintain detailed collection notes and payment arrangements.
• Resolve billing discrepancies and payment disputes professionally.
• Escalate delinquent accounts when necessary.

• Generate and send invoices accurately and on time.
• Apply customer payments and reconcile accounts.
• Maintain AR aging reports and provide regular status updates.
• Assist with month‑end close related to receivables.

• Process vendor invoices, ensuring accuracy and proper approvals.
• Schedule and process payments according to terms.
• Reconcile vendor statements and resolve discrepancies.
• Maintain organized AP records and documentation.

• Maintain accurate financial records and filing systems.
• Assist with audits and reporting as needed.
• Communicate effectively with internal teams, customers, and vendors.
• Support additional administrative or accounting tasks as assigned.

• Six months to one year related experience.
• Accurately keystroke a minimum of 40 wpm.
• Demonstrated ability to calculate figures and amounts.
• Proficient in MS Office (Microsoft Word, Excel, Outlook), data entry.
• Acute attention to detail.
• Strong organizational skills.
• Commitment to excellence and high standards.
• Excellent written and verbal communication skills.
• Ability to understand and follow written and verbal instructions.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Must be able to speak, read, write, and understand the primary language(s) used in the workplace.
• Exemplary customer service skills.
• Analyze financial data.

• Experience with ERP or CRM systems (e.g., Odoo)
• Experience using systems such as Fintech, Webedict, Bloom Growth
• Prior experience in a fast‑paced office environment
• Strong problem‑solving and time‑management skills

We are an equal employment opportunity employer.