Accounts Receivable Specialist

Overview

Job Title: Accounts Receivable Specialist

We are seeking a detail-oriented Accounts Receivable Specialist to join our team. This role involves managing the financial aspects of construction projects, including billing, compliance, and customer relations. The ideal candidate will have experience in construction accounting and exceptional organizational skills.

• Prepare and submit monthly progress payment applications (G702/G703) for AIA Billing.
• Ensure compliance with contracts, coordinate with project managers, handle lien waivers, resolve discrepancies, and ensure accurate progress payments.
• Set up new construction projects, manage contract changes, and input billing details in Spectrum software.
• Ensure adherence to contract terms, track lien waivers (conditional, unconditional), and manage insurance certificates (COIs).
• Communicate with clients and project teams to resolve billing issues, answer inquiries, and obtain approvals.
• Monitor accounts receivable, follow up on overdue payments, track retainage, and assist with month-end close.
• Process and apply customer payments, including checks, ACH, wire transfers, and credit cards.
• Monitor and reconcile daily payment batches with accounting records, addressing and resolving discrepancies between payments and invoices.
• Maintain organized billing records, financial reports, and project files.
• Generate AR reports, including aging schedules and collections status, and maintain organized records of invoices, payments, and correspondence.
• Assist in preparing documentation for audits or compliance purposes, supporting month-end and year-end close processes.
• Monitor outstanding balances and follow up with customers on overdue accounts.
• Contact customers to resolve billing disputes and negotiate payment plans if necessary.
• Maintain professional and positive relationships with customers.
• Implement collection strategies to minimize outstanding balances and escalate unresolved accounts to management or legal teams as needed.

• Minimum of 2 years experience with AIA Billing.
• Proficiency in construction accounting software (Spectrum) and Microsoft Excel.
• Strong attention to detail, accuracy, and organizational skills.
• Excellent communication and problem-solving abilities.
• Understanding of construction contracts and payment processes.

• Experience with AIA billing forms and construction accounting.
• Basic Excel skills.
• Familiarity with Vista software is a plus.

The position is fully in-office, with working hours from 7:00 AM to 3:30 PM. The role offers a dynamic and growing work environment with a supportive management team.

This is a Contract to Hire position based out of Earth City, MO.

The pay range for this position is $26.00 - $31.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:
This is a fully onsite position in Earth City, MO.

Final date to receive applications:
This position is anticipated to close on Jan 29, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter for other accommodation options.