Accounting Assistant

General Summary

Under the direct supervision of the Director of Grants Accounting & Accounts Payable, the Accounting Assistant is responsible for general office procedures, preparing accounting reports, entering Accounts Payable data in MIP, completing annual Welfare Exemption Renewal Applications, and providing support in other accounting functions as needed.

• Enters accounts payable and other financial transactions in MIP Fund Accounting or other designated accounting software.
• Prepare detailed accounting analysis reports related to allocations and other monthly schedules.
• Prepares lease commitment schedules and other audit schedules as required.
• Maintains lease contracts, including amendments.
• Organizes, stores, and retrieves accounting reports and related documents.
• Maintains office supply inventory and prepares vendor requisitions in Microix.
• Maintains vendor information in MIP, including W-9 documentation.
• Prepares annual Welfare Exemption renewal applications with various County Assessor’s Offices.
• Assists in the preparation of annual 1099 forms.
• Receives and distributes mail for the Accounting Department daily.
• Reviews and verifies provider payments transferred from NOHO software to MIP Accounting software.
• Enters information from check requests and mileage reimbursements into MIP Fund Accounting.
• Supports audits by compiling schedules and documentation as requested.
• Performs other duties as assigned by the Director of Grants Accounting and Accounts Payable.

• Associate of Arts (AA) degree in Accounting, Business Administration, Finance, or a closely related field from an accredited institution.
• Minimum of two (2) years of experience performing general accounting functions.
• Demonstrated proficiency in computer systems and office software, including a working knowledge of Microsoft Excel and Word.
• Ability to organize work in a structured, accurate, and detail-oriented manner.
• Demonstrated integrity, reliability, and sound work ethic.
• Ability to analyze information and apply basic problem-solving skills.
• Ability to manage multiple tasks and competing priorities effectively.
• Ability to work independently and follow established policies, procedures, and supervisory direction.
• Demonstrated dependability, including consistent attendance and punctuality.
• Ability to communicate and conduct oneself in a professional manner in the workplace.
• Ability to establish and maintain cooperative and effective working relationships with supervisors, co-workers, and other stakeholders.
• Ability to meet deadlines and adapt to changing priorities in a fast-paced work environment.

• Personal Time Off (PTO) – vacation/personal days or sick time.
• Paid Sick Time – 48 hours.
• Paid Holidays per Calendar Year – 12 paid holidays.
• Bereavement Leave – 5 paid days.
• Jury Duty – 5 paid days.
• Medical, dental, and vision insurance paid 100% by MAOF.
• 403(b) Retirement Plan – 5% employer match, 100% vested.
• Basic Life and Accidental Insurance.
• Pet Insurance.
• Supplemental life insurance.
• Professional development opportunities.
• Employee Assistance (EAP) – counseling, legal assistance, financial planning, identity theft protection, etc.
• Supplemental Cancer, Disability, and Accident plans.
• Employee referral bonus – referring employee earns $500 for each new hire who completes 90 days.
• Discounts for AT&T wireless, movie tickets, amusement parks, and much more.
• Public Service Loan Forgiveness.
• Credit Union Membership.

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