Executive Assistant​/Office Manager

Overview

Direct Hire Recruiter @ Burnett Specialists / Choice Specialists:
Legal | Marketing | Human Resources | Administrative

Office Manager and Executive Assistant to CEO
- Missouri City, TX

• Executive & Corporate Support
• Manage complex, ever-changing calendars with frequent last-minute updates and shifting priorities.
• Coordinate meetings with stakeholders, staff, and customers; prepare briefing materials, agendas, minutes, and track follow-up actions.
• Coordinate high volume international and domestic travel (commercial and private jet), including detailed itineraries, visa arrangements, and logistics.
• Track deadlines, business initiatives, and strategic projects, ensuring timely completion and follow-through.
• Coordinate with external service providers and suppliers as needed.
• Handle management expenses reporting.
• Maintain confidential files and sensitive information with the utmost integrity.
• Office Administration
• Serve as the primary point of contact at reception, ensuring all visitors and callers are greeted professionally and that the office presents a welcoming, polished environment.
• Oversee the maintenance and cleanliness of the office by coordinating with cleaning services, building management, and maintenance vendors as needed.
• Manage office supplies, including stationery and kitchen provisions, to ensure all areas are well stocked and organized for staff use.
• Uphold a high standard of presentation in all written and verbal communications.
• Anticipate needs, proactively resolve scheduling conflicts, and remove roadblocks.
• Coordinate logistics and communications across multiple time zones.

• Minimum 10 years? experience as an Executive Assistant to a CEO, Founder, or UHNWI, alongside administration roles.
• Prior experience working with a family office or in a dual business/personal support role.
• Demonstrated ability to handle complex, ever-changing and confidential matters with discretion and professionalism.
• Strong organizational skills with acute attention to detail.
• High emotional intelligence and executive presence.
• Excellent communication and writing skills.
• Advanced proficiency in Microsoft Office, Google Workspace, and productivity tools.
• Flexibility to provide support outside normal business hours as needed.

• Experience in fast-paced startup environment.
• Familiarity with offices associated with manufacturing facilities and/or warehouses.
• Calm under pressure, resourceful, and solutions-oriented.
• Highly polished, well-spoken, and culturally aware.
• Comfortable interfacing with high-profile individuals and VIPs.

• Seniority level:
  Mid-Senior level
• Employment type:
  
  Full-time
• Job function:
  Management
• Industries:
  Office Administration

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