Human Resources Generalist

Overview

Position Summary: The Human Resources Generalist provides administrative and professional support for a public transit agency workforce, including unionized and non-union employees in safety-sensitive and administrative roles. This position is responsible for administering and coordinating human resources processes such as recruitment support, onboarding, employee relations support, benefits administration, performance evaluation tracking, training coordination, policy implementation, compliance support, and recordkeeping. The Human Resources Generalist works within established policies, procedures, and collective bargaining agreements and refers complex or high-risk matters to the Director of Administrative Services.

Hourly Rate of Pay: $30.12 - full time position, Monday-Friday

• Employer funded retirement plan
• Employer paid health plan
• Employer funded HRA (Health Reimbursement Account)
• 12 days paid sick leave
• Life insurance
• Paid holidays
• Wellness program
• Employee Assistance Program

Recruitment, Onboarding & Employee Support

• Coordinates recruitment activities for exempt and non-exempt positions, including posting positions, screening applications, scheduling interviews, and preparing hiring documentation.
• Collaborates with the Communications Specialist to draft and place recruitment and employment advertisements.
• Coordinates and facilitates new employee onboarding and orientation activities.
• Serves as a point of contact for employee questions regarding HR processes, policies, benefits, and leave programs.
• Assists supervisors with performance evaluation administration, including distribution, tracking, and collection of completed evaluations.
• Conducts exit interviews; compiles data and prepares summary reports for review by management.
• Supports administration and tracking of employee recognition, incentive, and retention programs.
• Assists with coordination and delivery of internal training and professional development activities.
• Supports internal employee committees (e.g., Social Committee, Safety Committee, Special Events Committee).

Policy & Program Administration

• Administers and implements human resources policies, procedures, and employee handbook provisions.
• Assists with drafting, updating, and communicating HR policies and procedures under direction of management.
• Participates in department meetings and continuous improvement initiatives.

Benefits, Leave & Compliance Support

• Administers employee benefits programs, including enrollments, changes, invoice processing, claims assistance, and employee communications.
• Administers the Family and Medical Leave Act (FMLA) program, including tracking leave usage and maintaining required documentation.
• Assists with compliance with federal, state, and local employment laws and regulations, including FLSA, ADA, EEO, and applicable Montana statutes.
• Maintains affirmative action and equal employment opportunity records and assists with preparation and filing of EEO-1 reports.
• Processes unemployment insurance documentation and assists with unemployment hearings when required.
• Assists with workers’ compensation claim administration, including maintaining case files and follow-up on open claims.
• Ensures completion and maintenance of USCIS Form I-9 Employment Eligibility Verification and conducts periodic audits.
• Enters and maintains employee data in HR and payroll systems.

Records & Data Management

• Maintains accurate, complete, and confidential employee personnel and applicant files.
• Maintains HRIS records, employee directories, organizational charts, and internal contact lists.
• Ensures compliance with records retention and confidentiality requirements.

Other Duties

• Attends staff meetings, trainings, and professional development opportunities.
• Performs other related duties as assigned in support of agency operations.

REQUIRED QUALIFICATIONS

• Three (3) years of progressively responsible experience in human resources or a related administrative field, or an equivalent combination of education and experience.

PREFERRED QUALIFICATIONS

• Bachelor’s degree in Human Resources, Business Administration, Public Administration, or a related field.
• SHRM-CP…