Executive Administrative Assistant

We’re looking for an organized and highly capable, detail-driven Executive Administrative Assistant to take charge of our bookkeeping and bring high-level support across multiple departments to keep our operation running smoothly and efficiently.

STATUS
:
Full Time

WAGE
: $65k-$80k depending on experience

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High-End, Custom Projects

Work on architecturally significant, luxury residential projects that push the boundaries of design and performance in incredible locations throughout the Rocky Mountains.

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Innovation & Technical Excellence

Be part of a company known for engineering complex fenestration systems, especially large-format glazing solutions tailored for extreme climates.

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Close Collaboration with Leading Architects & Builders

Collaborate directly with some of the most prominent architects, builders, and designers in the country, offering a more dynamic and creative work environment.

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European Craftsmanship & Cutting-Edge Materials

Work with some of the top component suppliers and fabrication partners in Europe, giving you exposure to premium products and technologies from around the world.

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Opportunities for Skill Development

Gain expertise in specialized installation techniques, building envelope performance, and high-end fenestration solutions in a growing industry.

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Culture of Excellence & Craft

Join a tight-knit, detail-oriented team that values precision and innovation in every project.

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Stability with Vision

Be part of a growing company that’s established enough to offer security, yet nimble enough to stay innovative and exciting.

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Impactful Work

Your contributions directly affect project success and client satisfaction, your work truly matters.

+Profit Sharing Bonus

+ Health Reimbursement Plan

+401K Retirement Plan

+Paid Vacation + Holidays

+Opportunity for Advancement

Accounting

• Assist with basic accounting tasks such as bill entry and paying, invoicing, estimating, expense tracking, and basic reconciliation of financial records.
• Work closely with the finance manager to ensure accurate and timely recording of financial transactions

Administrative Support

• Manage and organize office operations, including maintaining Dropbox database, handling phone calls, responding to emails, etc.
• Coordinate and schedule appointments, meetings, company events, and travel arrangements for team members.
• Manage and track DOT compliance for our small vehicle fleet, inspections and team
• Manage window and door certification records compliance. Support fabrication team and contract fabricators to ensure compliance with window and door certifications.

Purchasing

• Collaborate with various departments to identify procurement needs and generate purchase orders
• Liaise with vendors to obtain quotes, negotiate pricing, and ensure timely delivery of materials and supplies

Logistics Support

• Coordinate logistics for product shipments both domestically and internationally, ensuring timely and accurate deliveries to customers and maintain clear and consistent communication with vendors and customers alike.
• Maintain inventory records and assist in tracking stock levels to prevent shortages

Documentation

• Prepare and maintain documents, reports, and spreadsheets as needed
• Assist in the creation and updating of standard operating procedures (SOPs) related to administrative and logistical processes

Customer Service

• Provide support in addressing customer inquiries and concerns
• Collaborate with marketing and business development to enhance overall customer satisfaction
• Ownership of our small parts ordering and warranty process. Collaborate with field and service team to order and track parts orders.

• 5+ years of demonstrated success in an Administrative Assistant role.
• Strong knowledge of accounting principles and excellent understanding of Quick Books Online
• Proven experience as an Administrative Assistant or in a similar role.
• Strong organizational and multitasking skills
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Worksuite, Dropbox
• Excellent communication and interpersonal skills
• Detail-oriented with a focus on accuracy
• Ability to work independently and as part of a team
• Prior experience in a construction or fenestration related industry preferred
• Experience with International Freight preferred