Administrative Associate Manager, College of Business

The College of Business Dean’s Office invites applications for a Administrative Associate Manager to serve as the office coordinator, building manager and events assistant.

• First point of contact for all visitors, faculty, staff and external guests entering the Gallagher Business Building.
• Performs routine clerical and administrative functions; provides administrative support to multiple staff members.
• Works closely with the Director of Operations on all tasks and projects executed in the Dean’s Office.
• Supports onboarding of new employees in coordination with the Director of Operations (office preparation, keys, system access, etc.).
• Handles Procard redistributions, travel reimbursements and non-PO payments for COB staff.
• Works closely with COB’s technology team.
• Other duties as assigned.

• Conducts building inspections; reports issues and requests repairs or equipment needs through Facility Services.
• Serves as the point of contact for renovations or improvements in the Gallagher Business Building, providing project management assistance.
• Coordinates with COB Information Technology to ensure technology needs are met for courses, events and room rentals.
• Initiates safety and compliance through daily operational practices.
• Works closely with custodial team.

• Assists the Director of Operations with internal and external events management, including manage catering, vendors, contract negotiations and booking accommodations.
• Provides support for Career Development events.
• Serves as a contact for internal and external entities requesting room usage in the building for ongoing or one-time events.

• High school diploma (or equivalency); or any combination of experience and education that provides the competencies necessary to successfully execute the duties and responsibilities assigned.
• Proficiency in Microsoft Office applications and the ability to quickly learn and adapt to new technologies.
• Excellent written and verbal communication skills, including professional customer service, conflict resolution and the ability to communicate effectively with diverse internal and external stakeholders.
• Demonstrated strong organizational, multitasking, time-management, and critical-thinking abilities, with a proven capacity to work independently, use sound judgment, take initiative, and consistently meet deadlines in fast-paced, dynamic environments with frequent interruptions.
• Proven ability to maintain strict confidentiality, professionalism, punctuality and a respectful demeanor while anticipating needs and providing high-level support on complex or unstructured tasks.
• Flexibility to work evenings and weekends (infrequent) with advance notice.
• The ability to collaborate effectively or work independently as project needs dictate.

• Bachelor’s degree plus three (3) years of applicable experience.
• Knowledge of university policies and procedures.

• Position Number: 077640
• Compensation
  
  Title:
  
  Administrative Associate Manager
• Union: FOCUS-MFPE
• Work Schedule:
  
  Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm.
• Probationary Period:
  Six (6) months minimum

• Benefits Include:
  Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

• Screening of applications will begin after the closing date; however, applications will continue to be accepted until an adequate applicant pool has been established.
• A Complete Application Includes:
• Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
• Detailed Resume – listing education and describing work experience
• Three (3) Professional References – names and contact information

Must be eligible to work in the United States upon hire. Sponsorship is not available for this position.

The University of Montana is interested in receiving applications from people who would assist the University in demonstrating its five priorities for action:
Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always”; partner with place; and proudly tell the UM story.