Property Management - Landview Manor - Bentonia, MS

Apartment Property Management - Landview Manor - Bentonia, MS

Join to apply for the Apartment Property Management - Landview Manor - Bentonia, MS role at J&A, Inc.

The Site Manager is directly responsible for all property operations and conducting business in accordance with company policies and procedures, HUD, Tax Credit, USDA Rural Development, Fair Housing, Americans with Disabilities Act, Fair Credit Reporting Act, and other regulatory agency requirements necessary to ensure effective fiscal, physical and social soundness.

Specific Duties And Responsibilities

• respond to inquiries
• show vacancies
• comply with HUD, RD, and LIHTC regulations regarding income certifications and other documentation
• maintain waiting lists and screen applicants following appropriate guidelines
• conduct regular marketing/advertising outreach in the community
• verify tenant income, assets, household characteristics, and circumstances that affect eligibility
• prepare and process leases, security deposit agreements, unit inspections, and HUD, RD, and LIHTC forms for incoming residents
• ascertain basic resident information that would help solve routine problems or determine a course of action in case of emergency
• conduct pre-occupancy orientation for new tenants
• complete move-in and move-out procedures
• review/process evictions and notices to vacate
• ensure that lease/tenant files are formatted and completed properly

Rent Collections

• collect and post security deposits and rent received in a timely manner
• collect late rents and late rent charges
• issue receipts for money collected
• ensure bank deposits are made immediately and reported to corporate office
• negotiate schedules for overdue rent with prior approval of Regional Manager
• issue applicable notices

Administration

• maintain positive customer service attitude
• responsible for office opening on time according to posted office hours
• enforce lease agreements and house rules
• live on site and provide emergency on-call coverage (if applicable)
• perform annual income re-certifications and issue rent increase notices
• attends scheduled corporate management meetings

Property Maintenance

• supervise maintenance staff and work performed
• monitor and/or supervise contracted services and vendors
• conduct move-in/move out inspections
• perform a daily inspection of the overall curb appeal of the property and report any damage/problems related to maintenance, security, or safety
• contact vendors/contractors to obtain bids/estimates
• purchase supplies, equipment and/or services as needed for repairs
• process and prioritize maintenance work orders
• arrange and conduct monthly inspections and repairs of all units
• maintain information about basic structural data
• perform annual inspections of each unit for needed repairs
• inspect common areas to ensure they are being utilized properly, clean, and secure
• maintain a sanitary and pest-free living environment

Record-Keeping/Reporting

• maintain accurate accounting records including tenant ledgers, petty cash, and security deposits
• ensure quarterly calendar activities are conducted
• communicate challenges affecting operations to the Regional Manager
• report all liability and property incidents to Corporate office immediately
• maintain a written record of all important or unusual events
• provide Regional Manager with a monthly formalized summary of building operations

Other Duties

• meet with tenants for informational purposes
• disaster/emergency preparedness planning with assistance from Corporate Compliance
• perform other appropriate duties as assigned by Regional Manager

Site Manager Compensations/Accommodations

• The Site Manager shall be an employee of J&A, Inc. and shall be compensated for services rendered with a salary determined by J&A, Inc.
• The Site Manager shall be covered under the J&A, Inc worker's compensation plan and other benefits negotiated between the Regional Manager, Human Resources and the employee.
• The Site Manager shall be notified of all the benefits under the adopted plan.
• IF the Site Manager is required to live on-site, he/she will be provided a free rental unit and is exempt from the requirements of the landlord/tenant law.

Knowledge/Skills Preferred

• High school diploma or equivalent
• Experience (2+…