Accounting Assistant

Full job description

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Process all A/P invoices for Journal Inc
• Process all incoming and outgoing mail in a timely manner
• Processing all customer tearsheet requests, including mailing as per customer request.
• Process proof of publication
• Balances the Daily and Weekly publications (as needed)
• Key daily printing expenses for publications printed each night
• Key commercial printing invoices into Ad Perks
• Supports the mailroom operations including current knowledge of postal regulations, postage rates, available postal funds and other postal requirements
• Provide good external and internal customer service
• Provides support to the Finance Department as needed

Effectively and efficiently process invoices presented for payment for JPC subsidiary companies to ensure that items are valid requests, proper approval has been received, and disbursements are made within the necessary terms.

• Open invoices and stamp for approval or receive from weekly publications
• Match invoices with packing slips, shipping receipts, purchase orders, or other order information, to check for agreement
• Obtain invoice approval from appropriate manager/department
• Enter invoices into accounting system
• Setup/Maintain vendor information as necessary
• Process payments within applicable deadlines
• Assists in preparing annual 1099 statements within the prescribed IRS regulations to include carriers and account payable vendors
• Pulls billing reports daily to balance the Daily publication
• Sort and distribute incoming mail by department.
• Accounts for postage meter and postal account balances and usage
• Weigh and meter outgoing mail, charging each department accordingly
• Process legal notices, clip, file, and prepare proof of publications
• Pull tear sheets and file by customer on a daily basis
• Mail or email tear sheets as requested
• Provide backup support to Customer Service area, as well as to Accounts Receivable
• Perform other backup responsibilities/ duties as directed

High School diploma and 2 years experience in business/office environment.

Excellent computer skills of Microsoft Office and other web base systems