Administrative Assistant; Programs

Administrative Assistant (Programs) provides administrative and technical support to the department, coordinates special projects, and supports other departments as required.

• Provide administrative and technical support to the department.
• Assist and coordinate special projects and provide support to other departments as required.
• Follow integrity guidelines and procedures, ensuring no manipulation of student data.
• Conduct research, prepare statistical reports, handle information requests, and perform clerical functions such as maintaining required documentation, sorting/distributing mail, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
• Make travel arrangements as necessary.
• Ensure timely submission, logging, and tracking of all Center contract deliverables, requests, reports, and correspondence.
• Draft, write, and proof correspondence, and ensure the quality of internal/external communications with the Corporate Office, Department of Labor, and outside organizations.
• Maintain Job Corps/Company systems and libraries, including CIS, OA, CTS, CSSR, SMR, ABRA, MAS
  200, FMS, eRequester, School Dude, PRH, JC Program Instructions, JC Information Notices, Regional directives, and SOPs.
• Ensure the area is organized, clean, safe, and conducive to student/staff success.
• Prepare, coordinate, and distribute the Center's weekly newsletter, working with Center staff to obtain newsletter articles and Center highlights.
• Prepare and distribute meeting minutes.
• Produce quality work/assignments in a thorough, timely, and accurate manner.
• Maintain appropriate personal attendance, accountability, and work productivity standards.
• Plan, prioritize, and organize assignments to meet established goals and deadlines.
• Understand and apply job knowledge to effectively complete all required job responsibilities, proactively maintaining the skills required to perform job duties.
• Mentor, monitor, and model the Career Success Standards as required by the PRH.
• Show respect and courtesy to students and hold them accountable for their actions and behavior.
• Provide quality programs and services for students and ensure that quality is maintained and student needs are met, pursuing improvement and enhancement of programs and services.
• Exchange ideas and information, both orally and in writing, in a clear and concise manner and contribute meaningfully to group efforts by offering relevant ideas and knowledge. Provide quality and timely information to DOL/Company when requested.
• Effectively articulate thoughts and ideas. Identify problems, analyze causes, and evaluate appropriate solutions prior to taking or recommending actions. Follow up to ensure prompt/appropriate action is taken and that problems are in fact corrected.
• Work in partnership with staff from all departments to ensure effective supervision and services are provided to students.
• Accept direction and supervision from the Center Director/Center Duty Officer/Shift Manager to include assignments to temporarily perform job responsibilities of other departments and positions.
• Other duties as assigned.

High School diploma or equivalent required. Degree or certification from an accredited or relevant certified training program or school preferred. A minimum of three years secretarial or administrative support experience is required. Computer literacy and proficiency in Microsoft Office Suite of applications is required.

Adams and Associates, Inc. abides by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.