Production Accounting Clerk

Stella-Jones is a leading manufacturer of essential infrastructure products focused on serving utilities and railroads, as well as supplying big box home improvement stores across North America. Headquartered in Montreal, Canada and publicly traded on the Toronto Stock Exchange, Stella-Jones operates a vast network of facilities that employs more than 3,000 employees across the United States and Canada. Built on strong foundations with a coast-to-coast reach, we offer real opportunities for career success and community impact.

The Production Accounting Clerk duties are primarily payables related, providing assistance to Resource Accounting Staff in the timely and complete processing of Weekly Contractor Pay Check Runs.

• Designated AP Vendor creator for US Barkie Production Group – processing all new Vendor requests for multiple Accounting Staff, in a timely manner
• New Vendor Setup (BB/FT/MWSS) obtain and file W9’s on all Vendors in multiple Entities (Fiber Suppliers and Production Yards General AP)
• Tracking W9 status on all Vendors and releasing checks accordingly
• Provides assistance as necessary in annual 1099 preparation
• Route and follow up on invoices for approval;
  Posting Payables invoices for general yard payables in Blue Bee (BB); including reviewing payables for appropriate manufacturers tax exemptions etc.
• Prepares Contractor pay statement packages for approval (by Buyer), follows up and files approved of weekly pay statements
• Maintaining copies of invoices for small asset purchases to assist Tax Department in Annual Personal Property Taxes reporting
• Coding some general payables invoices and monitoring coding of others for consistency between yards
• Posting some Payables as assigned for Job Costing in Fiber Track (FT)
• Generating Weekly Payment Due reports and compiling invoices included in weekly check runs
• Matching checks to Contractor Pay Statements for mail out of Weekly Check Runs
• Handling General AP Vendor inquires and Maintaining Payables Files by Vendor

• Workloads fluctuate tremendously dependent on harvesting volumes;
  Accounting Clerk provides assistance to the Resource Department as a whole in the following general duties that contribute to validation of Loads for weekly payment
• Compiles, matches and sorts inbound Barkie Load documentation at multiple locations in preparation for Production Accountant's approval of weekly Contractor Pay Statements
• Issues Barkie PO/Job #’s and Set up of New Barkie Jobs in Scale Software to facilitate Barkie Load receiving at local sites
• Daily imports/exports of data from local scale software programs to Master Scale Database and export to Contractor Pay System (FT)
• Daily Log Scale Bureau imports and assists is resolving issues with loads not matching Bureau scale data
• Validation of loads in FT Pay System for issues relating to Haulers and Haul Sorts etc.
• Maintains files of Purchase and Logging Contracts
• Validation of Non Pole loads in FT Pay System as well as assistance when necessary in validating pole loads for issues relating to Haulers and Haul Sorts etc.
• Validation of daily classing reports ensuring all facilities are do daily reconciliations accurately
• Assistance in entry of Log Sales Adjustments

• Reconciles payables related GL Accounts (Accrued AP and General Prepaid accounts)
• Prepares Accrued Payables Journal entry for material yard costs and assists with other month-end close, reports, etc.
• Assists in periodic reconciliation of Barkie inventories (Pieces) between Scale and Contractor Pay system
• Assists with data entry of Annual Pole Inventory Counts
• Participates and contributes to company safety program
• Performs other related duties as assigned

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

• Education:
  
  Associate’s degree (A.A.) or equivalent
• Experience:
  
  Two to Three years’ Accounting/Finance experience in manufacturing environment, timber industry preferred
• License/Certification: NA

• Knowledge of state sales tax laws
• Experience in Microsoft Suite
• Knowledge of spreadsheet…