Marketing and Procurement Specialist
Job in
Mississauga, Ontario, Canada
Listing for:
OSL Retail Services
Full Time
position
Listed on 2026-03-13
Job specializations:
-
Business
Business Administration, Financial Analyst
Job Description & How to Apply Below
Overview
At OSL Retail Services, we believe people are the heart of everything we do, and it is an exciting time to be part of something special! Our momentum is growing, and is fueled by innovation, collaboration, and a shared entrepreneurial spirit that drives real results. Founded in 2012 in Mississauga, Ontario, OSL delivers customized sales solutions in retail, direct sales, and customer acquisition, all built on a foundation of integrity, respect, and passion.
Our culture thrives on connection, purpose, and growth. If you’re looking for a place where your talents are valued, your ideas matter, and your career can grow, we’d love to meet you!
About The Role:
In this fast-paced and very dynamic department, the Marketing Finance and Procurement Specialist
, their primary focus will be ensuring finance guidelines and procurement policy through approval of marketing Proposals and Payment Requests (PP/PR), training and driving the correct behaviors of business stakeholders are met. Performing complex data analysis to identify new marketing vendor sourcing, expand vendor pool and other cost optimization opportunities to generate cost savings for categories managed.
Responsible for developing and performing financial, operational, system and process audits of the company’s business units and outsourced operations, making recommendations for improvements based on findings.Maintaining the company’s overall internal control environment via participation in internal and external audits.Ensures that divisional, local and foreign budgets are planned, forecasted and spent according to the direction of management and within the boundaries of expenditure set-up by the management.The role is approximately 30% Procurement and 70% Marketing FinanceMarketing Finance (70%)
Manage all business-directed cost center creation, workflow changes, and Campaign (MP) reallocations.Analyze and approve all marketing budget approval forms (PP/) with ongoing follow up on approvals to ensure completed within required timeframes.Audit and approve all marketing payment request (PR) submissions from Marketing divisions to ensure invoice policy is adhered, backups and taxation is compliant.Communicate with the marketing managers and power users to ensure accruals are used.Lead for month-end closing activities: GFP month-end system closing and accrual vs. negative accrual check and balanceFacilitate Marketing Finance process training and reinforcement to Marketing and Sales TeamsMaintain marketing vendor relations and improve vendor billing quality and process efficienciesAccrual follow up to receive invoices.Validate invoices, checking tax, vendor info, duplication, budget source and process into the GFP system once verified.Follow up with approvers to ensure all payments are approved and can be paid.Contact and liaise with main vendors to receive outstanding AR list, as well as follow up on outstanding items.Utilize tracker to provide clear view of marketing expense to the management and the executives, ensuring total accuracy.Provide accurate forecasting to ensure divisional P/L impact is prepared and foreseen.Review and track monthly accrual feasibility and monitor divisional forecasting and accuracy.Ensure all FOC orders are shipped before required delivery date.Reconcile the budget after it is billed in the system.Prepare ad-hoc reports for HQ, NAHQ and internal management to fulfill their requirements.Deliver audit fieldwork according to established schedule.Recommend internal control improvements that may include operational enhancements or efficiencies.Lead or participate in HQ and external audits as required, lead or participate in special projects as required.Procurement (30%)
Manage both ATL & BTL activities and with primary focus on ATL activities.Perform marketing vendor onboarding registering process in compliance with procurement standards, controls, and risk management, includes maintaining vendor relations, contract renewal terms, and vendor on-site inspection.Lead the development of departmental procedures and templates to further Finance objectives across the organization.Responsible for supplier sourcing and…
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